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1. Date and Address Block: Formal letter heading with date, recipient's name, company name, and complete address
2. Reference Line: Clear identification of the subcontract being terminated including contract reference number and date
3. Subject Line: Clear statement indicating this is a termination notice
4. Opening Statement: Reference to the authority to terminate under the original contract and formal notice of termination
5. Termination Details: Specific grounds for termination, effective date, and notice period details
6. Next Steps: Clear instructions regarding immediate actions required from the subcontractor
7. Closing: Standard letter closing with signature block and company details
1. Outstanding Payments Section: Details of any pending payments, final settlements, or payment withholding notices
2. Handover Requirements: Specific instructions for project handover, including deadlines and documentation requirements
3. Legal Reservations: Standard reservations of legal rights and remedies available under the contract and law
4. Dispute Resolution Reference: Reference to dispute resolution procedures if specified in the original contract
1. Schedule A - Payment Statement: Detailed statement of accounts showing outstanding payments, deductions, and final settlement figures
2. Schedule B - Handover Schedule: Detailed timeline and requirements for work handover, including list of deliverables and documentation
3. Appendix 1 - Contract Extract: Relevant excerpts from the original contract regarding termination provisions
4. Appendix 2 - Supporting Documentation: Any relevant supporting documentation justifying the termination (if applicable)
Reference to Original Agreement
Effective Date
Notice Period
Grounds for Termination
Outstanding Payments
Work Handover
Confidentiality
Intellectual Property
Return of Materials
Non-Compete
Final Settlement
Dispute Resolution
Governing Law
Acknowledgment
Reservation of Rights
Insurance Requirements
Warranties
Indemnification
Force Majeure
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