Self Invoice Template for Singapore

A Self Invoice Template under Singapore law is a standardized document that allows a customer to raise an invoice on behalf of their supplier, in compliance with Singapore's GST Act and IRAS requirements. This document includes mandatory elements such as GST registration details, clear marking as a self-billing tax invoice, and all necessary transaction details. It's particularly useful in situations where there are regular, recurring transactions and the supplier has agreed to the self-billing arrangement.

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What is a Self Invoice?

The Self Invoice Template is designed for businesses operating in Singapore that have established self-billing arrangements with their suppliers. This document type is particularly relevant when there are frequent transactions between parties, and the supplier has formally agreed to let the customer generate invoices on their behalf. The template ensures compliance with Singapore's GST Act and IRAS requirements, including necessary fields for GST registration numbers, transaction details, and appropriate declarations. It streamlines the invoicing process while maintaining regulatory compliance.

What sections should be included in a Self Invoice?

1. Invoice Header: Self-billing tax invoice designation, serial number, date of issue

2. Party Details: Names, addresses, GST registration numbers of both the customer (self-biller) and supplier

3. Service/Product Details: Description, quantity, unit price of goods/services supplied

4. Payment Details: Values, GST rates, amounts, total amount payable inclusive of GST

5. Declaration: Statement confirming self-billing arrangement and compliance with IRAS requirements

What sections are optional to include in a Self Invoice?

1. Payment Terms: Optional section specifying payment conditions, due dates, and payment methods

2. Delivery Details: Optional section for physical goods specifying delivery address and instructions

3. Special Instructions: Optional section for specific handling requirements or special conditions

What schedules should be included in a Self Invoice?

1. Rate Card: Detailed breakdown of standard rates and prices for goods/services

2. Self-Billing Agreement: Attachment of the executed agreement authorizing the self-billing arrangement

3. Service Level Details: Detailed specification of services and performance standards where applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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