Legal Templates
Reference Release Form

Reference Release Form for Singapore

Reference Release Form Template for Singapore

A Reference Release Form under Singapore law is a legal document that authorizes current or former employers to provide employment references to specified parties. The document complies with Singapore's Personal Data Protection Act (PDPA) and employment legislation, providing protection for both the employer providing the reference and the employee. It outlines the scope of information that can be shared, includes liability waivers, and specifies the duration of the authorization.

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What is a Reference Release Form?

The Reference Release Form is essential in Singapore's employment landscape where reference checks are standard practice during hiring processes. This document ensures compliance with Singapore's PDPA and employment laws while protecting all parties involved. The form typically includes details about the types of information that can be shared, duration of authorization, and liability provisions. It's particularly important given Singapore's strict data protection requirements and the need for explicit consent in sharing personal and employment information.

What sections should be included in a Reference Release Form?

1. Employee Identification: Details including full name, position held, and dates of employment

2. Authorization Statement: Express permission from employee authorizing the release of employment information

3. Scope of Release: Detailed description of what information may be released (e.g., job performance, salary, attendance)

4. Release of Liability: Waiver clause releasing former employer from claims related to providing references

5. Duration of Authorization: Specification of how long the authorization remains valid

What sections are optional to include in a Reference Release Form?

1. Specific Information Restrictions: Optional clause specifying any information that should not be disclosed in references

2. Third Party Authorization: Optional section identifying specific third parties authorized to request references

3. International Transfer Clause: Optional clause addressing cross-border sharing of reference information

4. PDPA Compliance Statement: Additional clause specifically addressing Singapore PDPA requirements when needed

What schedules should be included in a Reference Release Form?

1. List of Authorized Recipients: Schedule listing pre-approved organizations authorized to receive references

2. Employment Verification Form: Standard form template for basic employment details verification

3. Consent Form for Personal Data: Detailed consent form for processing personal data under PDPA requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Release of Information Form

Sector

Data Privacy

Cost

Free to use
Industries

Personal Data Protection Act 2012 (PDPA): Key legislation governing personal data handling including consent requirements, purpose limitation principles, data protection obligations, and trans-border data flow restrictions

Employment Act (Chapter 91): Primary employment legislation that covers provisions related to employment records and requirements for providing employment references

Defamation Act (Chapter 75): Legislation providing protection against defamatory statements and guidelines for ensuring truthful and accurate references

Contract Law: Common Law principles governing formation of valid contracts, consideration requirements, and terms and conditions

Electronic Transactions Act: Legislation governing electronic execution of documents, including requirements for electronic signatures and records

Evidence Act (Chapter 97): Legal framework determining admissibility of references in legal proceedings and documentary evidence requirements

Ministry of Manpower Guidelines: Regulatory guidelines from MOM providing framework for employment practices and reference procedures

Personal Data Protection Commission Guidelines: Regulatory guidelines from PDPC providing detailed interpretation and application of PDPA requirements

Tripartite Guidelines on Fair Employment Practices: Guidelines established by tripartite partners (MOM, NTUC, SNEF) ensuring fair and merit-based employment practices

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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