The Proposal Letter For Renting Space serves as an initial formal offer document in Singapore's property market, typically used when a property owner or their representative wishes to propose specific terms for leasing commercial, retail, or industrial space to a potential tenant. The document includes essential information such as rental rates, tenure, permitted use, and other key commercial terms, while ensuring compliance with Singapore's property legislation and URA guidelines. It forms the basis for subsequent lease negotiations and typically precedes the formal tenancy agreement.
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1. Letterhead: Company details and official business address of the property owner/agent
2. Date and Reference: Current date and any reference numbers
3. Recipient Details: Prospective tenant's name and address
4. Subject Line: Clear indication that this is a rental space proposal
5. Property Details: Specific description of the space being offered, including exact location, size, and facilities
6. Rental Terms: Proposed rental rate, payment terms, and duration of lease
7. Security Deposit: Amount required and terms of holding/return
8. Permitted Use: Specified allowed usage of the space
9. Maintenance Responsibilities: Division of maintenance duties between landlord and tenant
10. Closing: Signature block and contact information for follow-up
1. Fit-out Allowance: Details of any renovation or modification allowances, if offered
2. Rent-free Period: Any initial rent-free period for setup, if applicable
3. Option to Renew: Terms for lease renewal, if offered
4. Utilities and Services: Details of included utilities and additional service charges
5. Insurance Requirements: Specific insurance requirements for the tenant
1. Floor Plan: Detailed layout of the space being offered
2. Photos: Current condition of the space
3. Building Rules: Standard building regulations and guidelines
4. Draft Lease Agreement: Preliminary version of the formal lease agreement
5. Fee Schedule: Breakdown of all applicable fees, charges, and deposits
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