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Project Acceptance Letter
"I need a Project Acceptance Letter for a completed software implementation project worth $2.5M, which needs to acknowledge partial completion with some minor outstanding items to be resolved by March 2025, while still triggering the final payment milestone."
1. Reference Information: Project reference number, date, and addressee details
2. Project Identification: Clear identification of the project being accepted, including project name, scope, and reference to original contract/proposal
3. Acceptance Statement: Explicit statement of acceptance of the project deliverables and confirmation of project completion
4. Completion Confirmation: Detailed confirmation that all deliverables meet specified requirements and acceptance criteria
5. Payment Status: Confirmation of final payment terms or payment completion status
1. Outstanding Items: List of minor items pending completion that don't prevent formal acceptance
2. Warranty Period: Specification of warranty period commencement and terms
3. Maintenance Agreement: Reference to ongoing maintenance arrangements and post-completion support
1. Completion Certificate: Official certificate confirming project completion and acceptance
2. Final Inspection Report: Detailed report documenting final inspection results and compliance
3. Deliverables Checklist: Itemized list of all completed deliverables with verification status
4. Outstanding Items List: Detailed list of any minor pending items with planned completion dates
Authors
Acceptance Date
Completion Certificate
Deliverables
Outstanding Items
Warranty Period
Acceptance Criteria
Project Documentation
Final Inspection
Project Specifications
Substantial Completion
Defect Liability Period
Project Manager
Technical Requirements
Quality Standards
Completion Date
Contract Documents
Final Payment
Maintenance Period
Project Site
Authorized Representative
Working Day
Force Majeure Events
Intellectual Property Rights
Confidential Information
Acknowledgment
Acceptance
Project Completion
Deliverables Confirmation
Outstanding Items
Payment Terms
Warranty
Quality Assurance
Document Handover
Final Inspection
Defect Liability
Maintenance
Intellectual Property
Confidentiality
Liability
Dispute Resolution
Governing Law
Notice
Authorisation
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