Overtime Authorization Form for Singapore

Overtime Authorization Form Template for Singapore

A Singapore-compliant Overtime Authorization Form is a formal document used to request, justify, and approve additional working hours beyond standard working time. The form ensures compliance with Singapore's Employment Act and related regulations, including maximum overtime limits of 72 hours per month and minimum overtime pay rates of 1.5 times the basic hourly rate. It serves as an official record for both payroll processing and regulatory compliance.

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What is a Overtime Authorization Form?

The Overtime Authorization Form is a crucial document for Singapore-based organizations to manage and track overtime work in compliance with local employment laws. This form is required whenever an employee needs to work beyond their standard working hours, ensuring proper documentation for both operational and regulatory purposes. The document captures essential information including the employee's details, proposed overtime hours, justification, and necessary approvals. It helps organizations maintain compliance with Singapore's Employment Act requirements regarding maximum overtime limits, compensation rates, and record-keeping obligations.

What sections should be included in a Overtime Authorization Form?

1. Employee Information: Employee details including name, ID, department, supervisor, contact information and position

2. Overtime Request Details: Specific date, start time, end time, and total hours of overtime being requested

3. Justification: Detailed reason for overtime request and expected deliverables

4. Compliance Declaration: Statement confirming request complies with Employment Act limits (max 72 hours/month)

5. Authorization: Signature blocks for employee, immediate supervisor, and HR approval with dates

What sections are optional to include in a Overtime Authorization Form?

1. Compensation Method Selection: Optional section for selecting between overtime pay or time off in lieu, when company policy allows both options

2. Additional Benefits: Section for meal allowance and transport arrangements for extended overtime hours

3. Project Code: Optional section for project billing code if overtime is project-specific

What schedules should be included in a Overtime Authorization Form?

1. Overtime Calculation Sheet: Schedule showing detailed calculation of overtime hours and applicable rates as per Employment Act

2. Company Overtime Policy: Appendix containing relevant excerpts from company overtime policy and procedures

3. Monthly Overtime Record: Running total of overtime hours worked in the current month to ensure compliance with 72-hour limit

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Authorization Form

Cost

Free to use
Industries

Employment Act (Chapter 91): Primary legislation governing employment in Singapore, particularly Part IV which covers working hours, overtime, and rest days. Applies to employees earning up to S$2,600 basic monthly salary. Sets fundamental overtime regulations and worker protections.

Employment (Overtime Pay) Regulations: Specific regulations detailing overtime payment calculations and requirements. Mandates minimum overtime rate of 1.5 times the basic hourly rate and provides calculation methods for different scenarios.

Protection from Harassment Act: Legislation to prevent workplace harassment, which must be considered to ensure overtime authorization processes don't enable or result in workplace harassment through excessive overtime requests.

Personal Data Protection Act (PDPA): Data protection legislation governing the collection, use, and disclosure of personal data. Relevant as overtime forms contain personal employee information that must be properly handled and protected.

Maximum Overtime Limit: Regulatory limit of 72 hours of overtime per month per employee that must be strictly observed in any overtime authorization system.

Record Keeping Requirements: Legal obligation to maintain overtime records for a minimum period of 2 years, including documentation of authorization and actual overtime worked.

Rest Day and Public Holiday Regulations: Special provisions for overtime work performed on rest days and public holidays, including different calculation rates and additional protections for workers.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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