The Overtime Authorization Form is a critical document used in Malaysian business operations to manage and control overtime work arrangements. It is designed to comply with the Employment Act 1955 and the Employment (Limitation of Overtime Work) Regulations 1980, which set specific requirements for overtime hours and compensation. The form should be completed prior to any overtime work being performed, capturing details such as the employee's information, proposed overtime duration, justification, and required approvals. This documentation is essential for proper payroll processing, regulatory compliance, and maintaining transparent overtime practices. The form helps organizations track overtime hours against the statutory maximum of 104 hours per month while ensuring appropriate compensation rates are applied for different types of overtime work (normal days, rest days, and public holidays).
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1. Employee Information: Essential details including employee name, ID number, department, position, and regular working hours
2. Overtime Request Details: Specific date(s), anticipated overtime hours, start and end times, and reason for overtime requirement
3. Work Description: Brief description of the work to be performed during overtime hours
4. Overtime Category: Specification of overtime type (normal day, rest day, or public holiday) as different rates apply
5. Authorization Section: Space for immediate supervisor's approval, including name, signature, and date
6. Acknowledgment: Employee's confirmation and signature agreeing to perform the overtime work
1. Project Code/Cost Center: Include when overtime needs to be charged to specific projects or cost centers for accounting purposes
2. Alternative Time-Off Option: Include when company policy allows for time-off in lieu of overtime payment
3. Transportation Arrangement: Include when overtime extends beyond normal working hours requiring special transport arrangements
4. Meal Allowance Declaration: Include when company policy provides meal allowances for extended overtime work
5. Health and Safety Declaration: Include when overtime work involves hazardous activities or extends beyond certain hours
1. Overtime Calculation Sheet: Detailed breakdown of overtime hours and applicable rates for different categories of overtime
2. Previous Month's Overtime Record: Summary of employee's overtime hours for the previous month to ensure compliance with monthly limits
3. Department Overtime Budget: Current status of department's overtime budget allocation and usage
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Construction
Retail
Healthcare
Information Technology
Logistics
Hospitality
Banking and Finance
Oil and Gas
Education
Telecommunications
Food and Beverage
Professional Services
Relevant Teams
Human Resources
Payroll
Operations
Production
Customer Service
Information Technology
Sales
Warehouse
Maintenance
Quality Control
Research and Development
Finance
Security
Facilities Management
Relevant Roles
Production Operator
Administrative Assistant
Project Manager
Site Supervisor
Customer Service Representative
Store Manager
Shift Leader
Software Developer
Sales Executive
Warehouse Supervisor
Nurse
Bank Teller
Security Officer
Maintenance Technician
Laboratory Technician
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