The Acceptance Certificate is a crucial document used to formally document the successful completion and acceptance of contractual obligations. It serves as evidence that delivered items or services meet specified requirements and marks the transition of responsibility or ownership. Under Singapore law, this document often triggers important contractual consequences such as payment obligations, warranty periods, or risk transfer. The Acceptance Certificate typically includes details of what is being accepted, any conditions or reservations, and relevant testing or inspection results.
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Key Requirements PROMPT example:
Acceptance Certificate
"I need an Acceptance Certificate for a software implementation project completed by ABC Tech Solutions, confirming successful delivery of our new CRM system with some minor pending items to be resolved by March 2025."
1. Project/Delivery Identification: Details of the project, contract, or delivery being accepted, including reference numbers, contract dates, and parties involved
2. Acceptance Statement: Clear and unambiguous statement confirming acceptance of deliverables, goods, or services
3. Date of Acceptance: Official date when acceptance takes effect and any relevant milestone dates
4. Authorized Signatory Details: Information about person(s) authorized to sign, including name, designation, and company details
1. Outstanding Items: List of minor items pending completion that don't prevent acceptance, including timeline for completion
2. Conditions: Any conditions attached to the acceptance, including specific requirements or subsequent actions needed
3. Warranty Period: Details about warranty period commencement and duration triggered by acceptance
1. Inspection Report: Detailed report of inspection conducted prior to acceptance, including methodologies and findings
2. Defects List: Comprehensive list of identified defects, their resolution status, and remediation timeline
3. Test Results: Documentation of acceptance testing results, including test parameters and outcomes
4. Delivery Documentation: Supporting delivery notes, packing lists, or related documentation confirming delivery details
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