Privacy Notice Template for Saudi Arabia

A Privacy Notice is a fundamental document required under Saudi Arabia's Personal Data Protection Law (PDPL) for any organization processing personal data of individuals within Saudi Arabia. This document must be provided to data subjects before or at the time of collecting their personal data, explaining how their information will be handled. The Privacy Notice needs to be written in clear, plain language and must include specific information required by the PDPL, such as the purposes of processing, data subject rights, and international transfer mechanisms. It should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements. The document is particularly crucial following the PDPL's implementation in March 2023, as organizations face significant penalties for non-compliance with privacy requirements.

1. Introduction: Overview of the privacy notice and its purpose, including the identity and contact details of the data controller

2. Definitions: Key terms used throughout the privacy notice, aligned with PDPL definitions

3. Scope of Application: Description of who the privacy notice applies to and what activities it covers

4. Types of Personal Data Collected: Detailed categorization of personal data collected and processed

5. Legal Basis for Processing: Explanation of the legal grounds for processing personal data under Saudi law

6. Purposes of Processing: Clear description of how and why personal data is collected and used

7. Data Sharing and Disclosure: Information about third parties with whom data is shared and circumstances of disclosure

8. Data Security Measures: Overview of technical and organizational measures to protect personal data

9. Data Retention: Explanation of how long different types of personal data are retained

10. Individual Rights: Description of data subject rights under the PDPL and how to exercise them

11. International Data Transfers: Information about cross-border data transfers and associated safeguards

12. Updates to Privacy Notice: Process for updating the privacy notice and notifying individuals of changes

13. Contact Information: Details for privacy-related inquiries and complaints