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Contact Form Privacy Policy

Contact Form Privacy Policy Template for Saudi Arabia

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Key Requirements PROMPT example:

Contact Form Privacy Policy

"I need a Contact Form Privacy Policy for my Saudi Arabian e-commerce business launching in March 2025, which will collect customer data through website contact forms and share it with our international marketing partners in the UAE and UK."

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Document background
The Contact Form Privacy Policy is a crucial document required for any organization operating in Saudi Arabia that collects personal information through online contact forms. This document becomes necessary when implementing any web-based contact form functionality, ensuring compliance with Saudi Arabia's Personal Data Protection Law (PDPL) and related regulations. The policy outlines how personal data is collected, processed, stored, and protected, addressing specific requirements under Saudi law while considering international best practices. It serves as both a legal compliance document and a trust-building tool with users, providing transparency about data handling practices. The document should be regularly reviewed and updated to reflect any changes in Saudi Arabian data protection laws or organizational practices.
Suggested Sections

1. Introduction: Overview of the policy scope and purpose

2. Types of Information Collected: Detailed list of personal data collected through the contact form

3. Legal Basis for Processing: Explanation of the legal grounds for data collection and processing under Saudi law

4. Purpose of Data Collection: Clear explanation of how collected information will be used

5. Data Storage and Security: Information about how data is stored, protected, and for how long

6. Data Subject Rights: Explanation of rights under PDPL including access, correction, and deletion

7. Data Sharing and Transfer: Information about third parties who may receive the data and cross-border transfers

8. Contact Information: Details for reaching the data controller/processor

9. Updates to Privacy Policy: Process for policy updates and notification procedures

Optional Sections

1. Cookies and Tracking: Include if the contact form uses cookies or similar tracking technologies

2. Children's Privacy: Include if the contact form may be accessed by individuals under 18

3. Special Categories of Data: Include if the form collects sensitive personal information such as health data

4. Automated Decision Making: Include if any automated processing or profiling is performed

5. Marketing Communications: Include if contact information will be used for marketing purposes

6. Data Protection Officer: Include if organization has appointed a DPO

Suggested Schedules

1. Technical Specifications: Detailed technical information about data security measures

2. Data Retention Schedule: Specific timeframes for retention of different types of collected data

3. Third Party Processors List: Detailed list of approved data processors and their roles

4. Security Breach Response Protocol: Procedures for handling data breaches and notifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

E-commerce

Healthcare

Financial Services

Education

Technology

Professional Services

Real Estate

Retail

Manufacturing

Government Services

Telecommunications

Hospitality

Non-profit Organizations

Construction

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Marketing

Customer Service

Risk Management

Digital Operations

Website Development

Data Protection

Relevant Roles

Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

IT Security Manager

Website Administrator

Marketing Manager

Customer Service Manager

Operations Director

Risk Manager

Information Security Officer

Chief Technology Officer

Chief Legal Officer

Chief Compliance Officer

Digital Operations Manager

Industries
Personal Data Protection Law (PDPL): Saudi Arabia's primary data protection legislation enacted in 2021, which sets requirements for collecting, processing, and storing personal data, including consent requirements and data subject rights
Cloud Computing Regulatory Framework (CCRF): Regulations governing cloud computing services and data storage in Saudi Arabia, relevant if the contact form data is stored in cloud services
Anti-Cyber Crime Law: Legislation that protects the privacy and security of electronic data and communications, including penalties for unauthorized access or disclosure of personal information
Electronic Transactions Law: Governs electronic transactions and communications in Saudi Arabia, including requirements for electronic consent and record-keeping
Saudi Arabia National Cybersecurity Authority (NCA) Framework: Guidelines and requirements for cybersecurity controls and data protection measures that organizations must implement
Shariah Law Principles: Traditional Islamic law principles that emphasize privacy and personal dignity, which underpin Saudi Arabian legal framework
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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