Contact Form Privacy Policy Template for Philippines

A Contact Form Privacy Policy is essential for any organization operating in the Philippines that collects personal information through online contact forms. This document is required under the Data Privacy Act of 2012 and must be prominently displayed wherever contact forms are used to collect personal information. The policy should detail the types of information collected, purposes of collection, processing methods, storage duration, and data subject rights. It serves as both a compliance document and a trust-building tool, demonstrating the organization's commitment to protecting personal information in accordance with Philippine law. The policy should be reviewed and updated regularly to ensure continued compliance with evolving data protection regulations and guidelines from the National Privacy Commission.

1. Introduction: Overview of the policy scope and purpose, specifically relating to the contact form

2. Definitions: Key terms used throughout the policy, including 'personal data', 'processing', 'data subject' as defined by Philippine law

3. Information We Collect: Specific details about the types of personal and non-personal information collected through the contact form

4. Purpose of Collection: Explanation of why the information is being collected and how it will be used

5. Legal Basis for Processing: Description of the legal grounds for collecting and processing the data under Philippine law

6. Data Storage and Security: Information about how the collected data is stored and protected

7. Data Retention: Details about how long the information will be kept and when it will be deleted

8. Your Rights as a Data Subject: Explanation of rights under the Data Privacy Act, including access, correction, and deletion

9. Contact Information: Details of the Data Protection Officer or responsible person/department for privacy concerns

10. Updates to This Policy: Information about how and when the policy may be updated