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Employee Onboarding Form

Employee Onboarding Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Employee Onboarding Form

"I need an Employee Onboarding Form for our new tech startup in Riyadh that's compliant with Saudi labor laws, with specific sections for remote work arrangements and IT security protocols, planned for implementation by March 2025."

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Document background
The Employee Onboarding Form serves as a crucial document in the employment process within Saudi Arabia, designed to establish the formal relationship between employer and employee while ensuring compliance with local regulations. This document is typically used during the initial hiring process and must be completed before an employee's first day of work. It captures essential information required by Saudi Labor Law, including personal details, employment terms, compensation structure, and necessary declarations. The form accommodates both Saudi nationals and expatriate workers, incorporating specific sections for work permit and residency requirements where applicable. It aligns with various regulatory requirements including the Wage Protection System (WPS), social insurance (GOSI) registration, and Saudization policies.
Suggested Sections

1. Employee Personal Information: Basic personal details including full name (in Arabic and English), date of birth, nationality, marital status, and contact information

2. National Identification Details: Saudi National ID/Iqama number, passport details, and other government-issued identification information

3. Employment Position Details: Job title, department, reporting manager, employment classification, and work location

4. Compensation Information: Base salary, allowances, benefits, and payment details including bank account information for WPS compliance

5. Working Hours and Schedule: Standard working hours, work schedule, and overtime arrangements

6. Emergency Contact Information: Details of primary and secondary emergency contacts

7. Educational Qualifications: Academic credentials and professional certifications

8. Previous Employment History: Recent employment history and references

9. Health and Medical Information: Basic health information and any relevant medical conditions

10. Declaration and Acknowledgment: Employee's confirmation of information accuracy and acknowledgment of company policies

Optional Sections

1. Expatriate Worker Details: Additional information required for foreign workers including visa status, sponsor details, and home country address

2. Family Information: Details of dependents for visa/insurance purposes, if applicable

3. Professional Licenses: For positions requiring special licenses or certifications in Saudi Arabia

4. Transportation Arrangements: Company transport requirements or allowance preferences

5. Accommodation Details: Housing information for employees eligible for accommodation benefits

6. Special Skills and Qualifications: Additional skills, languages, and qualifications relevant to the position

Suggested Schedules

1. Required Document Checklist: List of documents to be submitted with the onboarding form

2. Employee Handbook Acknowledgment: Confirmation of receipt and understanding of company policies

3. Confidentiality Agreement: Standard confidentiality and data protection undertaking

4. Medical Examination Form: Standard medical fitness declaration form

5. Banking Details Form: Detailed banking information for salary transfer compliance

6. GOSI Registration Form: Social insurance registration documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Clauses
Personal Information
Employment Details
Compensation and Benefits
Working Hours and Location
Emergency Contact Information
Educational Background
Professional Experience
Medical Information
Data Protection and Privacy
Document Authentication
Employee Acknowledgment
Bank Account Details
Social Insurance Registration
Immigration Status
Family Information
Professional Licenses and Certifications
Company Property Assignment
Information Technology Access
Health and Safety Declaration
Code of Conduct Acknowledgment
Confidentiality Agreement
Anti-harassment Policy Acknowledgment
Training Requirements
Probation Period Terms
Leave Entitlements
Transportation Arrangements
Accommodation Details
Relevant Industries

Banking & Financial Services

Manufacturing

Technology

Healthcare

Retail

Construction

Education

Professional Services

Hospitality

Energy & Resources

Telecommunications

Transportation & Logistics

Real Estate

Media & Entertainment

Government & Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Administration

Personnel

Recruitment

Employee Relations

Operations

Finance

Payroll

Relevant Roles

HR Manager

HR Director

Recruitment Manager

HR Business Partner

HR Coordinator

Talent Acquisition Specialist

HR Administrator

Personnel Manager

Employee Relations Manager

HR Operations Manager

Onboarding Specialist

HR Compliance Officer

Industries
Saudi Labor Law (Royal Decree No. M/51): The primary legislation governing employment relationships in Saudi Arabia, covering employment contracts, working hours, leave entitlements, and other fundamental employment terms
Social Insurance Law: Governs mandatory social insurance registration and contributions through the General Organization for Social Insurance (GOSI)
Saudization (Nitaqat) Regulations: Requirements regarding the mandatory employment of Saudi nationals and related quotas that companies must maintain
Wage Protection System (WPS) Regulations: Regulations requiring electronic documentation and payment of wages through approved banks
Saudi Residence Permit (Iqama) Regulations: Requirements for work permits and residence visas for foreign employees
Personal Data Protection Law (PDPL): Regulations governing the collection, processing, and storage of personal data of employees
Anti-discrimination Provisions: Legal requirements ensuring fair treatment and non-discrimination in employment practices
Ministry of Human Resources and Social Development (MHRSD) Regulations: Various ministerial decisions and circulars affecting employment documentation and procedures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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