Employee Onboarding Form for the Netherlands

Employee Onboarding Form Template for Netherlands

A comprehensive employee onboarding form compliant with Dutch employment law and GDPR requirements. This document serves as the primary information collection tool during the employee onboarding process in the Netherlands, gathering essential personal data, employment details, and necessary authorizations. It includes sections for personal information, employment terms, tax declarations, and various acknowledgments, while ensuring compliance with Dutch privacy laws, employment regulations, and social security requirements. The form facilitates proper documentation for both employer and employee, supporting a smooth transition into the organization while meeting all legal obligations under Dutch law.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Employee Onboarding Form

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Employee Onboarding Form?

The Employee Onboarding Form is a crucial document used during the hiring process in the Netherlands, designed to collect and document all necessary information when bringing a new employee into an organization. This standardized form ensures compliance with Dutch employment law, privacy regulations (GDPR), tax requirements, and social security obligations. It should be used immediately after an employment contract is signed and before the employee's first day of work. The form consolidates various aspects of employee information collection, including personal details, emergency contacts, bank information, tax declarations, and required acknowledgments of company policies. This document is particularly important in the Dutch context due to specific local requirements regarding employee identification, social security numbers (BSN), and healthcare insurance verification.

What sections should be included in a Employee Onboarding Form?

1. Personal Information: Collection of basic personal details including full name, date of birth, nationality, BSN number (Dutch tax/social security number), contact information and address

2. Employment Details: Confirmation of job title, department, start date, work location, immediate supervisor, and working hours

3. Emergency Contacts: Details of persons to contact in case of emergency

4. Bank Information: Banking details for salary payments (IBAN and account holder name)

5. Tax Declaration: Employee's tax status and relevant declarations for wage tax purposes

6. Identity Verification: Section for recording and verifying identification documents as required by Dutch law

7. Data Privacy Consent: GDPR-compliant consent forms for personal data processing

8. Health Insurance Details: Information about employee's health insurance provider as required by Dutch healthcare laws

9. Employee Acknowledgments: Confirmations of receipt and understanding of company policies, handbooks, and working conditions

What sections are optional to include in a Employee Onboarding Form?

1. Work Permit Information: Required for non-EU/EEA employees, collecting details about residence and work permits

2. Pension Scheme Election: Required if the company offers pension options that employees need to select from

3. Company Car Details: Required if the employee is eligible for a company car, including license information and car policy acknowledgment

4. Remote Work Agreement: Required if the employee will be working remotely, either full-time or part-time

5. Educational Qualifications: Required for positions where specific qualifications need to be verified

6. Professional Registrations: Required for regulated professions requiring professional registration or licensing

7. Relocation Information: Required if the employee is relocating for the position and receiving relocation assistance

What schedules should be included in a Employee Onboarding Form?

1. Appendix A - Required Documents Checklist: List of all documents that need to be submitted with the onboarding form

2. Appendix B - Company Policy Acknowledgment Forms: Separate signature pages for various company policies

3. Appendix C - IT Systems Access Request: Form for requesting access to necessary company systems and software

4. Appendix D - Benefits Election Forms: Forms for selecting various company benefits and insurance options

5. Appendix E - Confidentiality Agreement: Detailed confidentiality and data protection agreement

6. Appendix F - Equipment Issue Form: List of company equipment being issued to the employee

7. Appendix G - Training Requirements Checklist: List of mandatory training programs and orientation sessions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Professional Services

Construction

Hospitality

Transportation

Energy

Telecommunications

Media

Real Estate

Non-Profit

Public Sector

Relevant Teams

Human Resources

People Operations

Recruitment

Personnel Administration

Payroll

Legal

Compliance

Office Administration

Relevant Roles

HR Manager

HR Director

HR Business Partner

Recruitment Manager

Talent Acquisition Specialist

HR Administrator

HR Coordinator

People Operations Manager

Onboarding Specialist

HR Operations Manager

Payroll Manager

HR Compliance Officer

Personnel Administrator

Office Manager

Executive Assistant

Industries
General Data Protection Regulation (GDPR): European privacy law that governs the collection and processing of personal data, requiring explicit consent and clear information about data usage in the onboarding form
Dutch Civil Code (Burgerlijk Wetboek) - Book 7, Title 10: Contains the primary legislation governing employment relationships in the Netherlands, including required elements of the employment agreement
Wet op de identificatieplicht (Dutch Identification Act): Requires employers to verify and maintain copies of employee identification documents
Wet arbeid vreemdelingen (Foreign Nationals Employment Act): Governs the employment of foreign nationals and work permit requirements
Wet op de loonbelasting (Wage Tax Act): Regulates tax withholding obligations and required tax-related information collection
Arbeidsomstandighedenwet (Working Conditions Act): Sets requirements for workplace safety and health information that needs to be communicated during onboarding
Wet werk en zekerheid (Work and Security Act): Governs employment contracts, probation periods, and dismissal rules that need to be reflected in onboarding documentation
Algemene Ouderdomswet (General Old Age Pensions Act): Relates to pension scheme information that needs to be provided during onboarding
Ziektewet (Sickness Benefits Act): Covers sick leave policies and procedures that need to be communicated during onboarding
Wet op de ondernemingsraden (Works Councils Act): May require specific information about employee representation and works council to be included in onboarding materials
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Work Permit Medical Check Up Form

A Dutch-compliant medical examination form required for work permit applications in the Netherlands, combining health assessment with privacy protection measures.

find out more

Job Fair Registration Form

A Dutch-compliant registration form for companies participating in job fairs, covering booth registration, company details, and participation terms.

find out more

Termination Of Employment Form

A Dutch law-compliant employment termination agreement that formalizes the end of employment relationship, including statutory requirements and settlement terms.

find out more

Probation Period Letter

A Dutch law-compliant document establishing the terms and conditions of an employee's probationary period, including duration, expectations, and evaluation criteria.

find out more

Employee Profile Form

Dutch-law compliant Employee Profile Form for collecting and maintaining essential employee information in accordance with GDPR and local employment regulations.

find out more

Employee Counseling Form

A Dutch-law compliant Employee Counseling Form for documenting formal employee discussions, performance issues, and action plans in accordance with Netherlands employment regulations.

find out more

Former Employee Reference Letter For Employee

A Dutch-law compliant formal letter confirming past employment details and work history, issued by employers to former employees in accordance with Dutch Civil Code requirements.

find out more

Work Permit Application Form

Dutch work permit application form required for hiring foreign nationals, processed by IND under Dutch immigration law.

find out more

Record Of Employment Letter

A Dutch-compliant official document that confirms and details an individual's employment status, terms, and history with an organization.

find out more

Employee Nomination Form

A Dutch-law compliant form for formally nominating employees for specific positions or roles within an organization, including required declarations and approvals.

find out more

Online Offer Letter

A Dutch law-compliant electronic employment offer document outlining key employment terms and conditions.

find out more

Previous Employment Verification Letter

A Dutch-law governed formal letter confirming previous employment details, compliant with local employment and privacy regulations.

find out more

Employee Suggestion Form

A Dutch-law compliant form for employees to submit workplace improvement suggestions and innovation ideas.

find out more

Employee Emergency Contact Form

A GDPR-compliant Dutch emergency contact form for collecting and maintaining employee emergency contact information.

find out more

Employee Reimbursement Form

A Dutch-compliant form for processing employee expense reimbursements, aligned with local tax and employment regulations.

find out more

Seasonal Workers Application Form

Dutch-compliant application form for seasonal employment, meeting all legal requirements for temporary work in the Netherlands.

find out more

Job Continuation Letter For Employee

A Dutch-law governed formal letter confirming the continuation of employment and documenting any updates to existing employment terms.

find out more

Employment Letter Of Recommendation

A Dutch-compliant professional reference letter evaluating an employee's performance and capabilities for future employment opportunities.

find out more

Letter Of Intent For A Job

A Dutch-law governed preliminary document outlining proposed employment terms between an employer and potential employee, serving as a precursor to a formal employment agreement.

find out more

Anonymous Feedback Form For Employees

Dutch law-compliant Anonymous Feedback Form enabling confidential employee feedback while ensuring GDPR compliance and data protection.

find out more

Income Verification Form

A Dutch-compliant form for official income verification, used for financial, housing, and administrative purposes in the Netherlands.

find out more

Job Application Form

A GDPR-compliant Job Application Form for use in the Netherlands, designed to collect candidate information while adhering to Dutch employment law requirements.

find out more

Employee Salary Certificate

A Dutch-law compliant certificate documenting employee salary and employment details, used as official proof of income and employment status.

find out more

Employee Exit Clearance Form

A Dutch-law compliant form documenting employee departure procedures, including property return, access deactivation, and final clearances.

find out more

Job Letter

A Dutch-law governed employment contract that establishes the terms and conditions of employment, compliant with Dutch labor legislation.

find out more

Self Employed Contract

Dutch law-governed agreement between a client company and independent contractor (ZZP'er) establishing terms for professional services and ensuring compliance with self-employment regulations.

find out more

Confirmation Of Employment Letter

A Dutch law-compliant formal letter confirming employment terms and conditions between employer and employee, serving as official documentation of the employment relationship.

find out more

Employee Clearance Form

A Dutch-law compliant form documenting the systematic clearance process for departing employees, ensuring all company assets are returned and obligations are fulfilled.

find out more

Employee Clearance Letter

A Dutch-law compliant document certifying an employee's completion of all exit procedures and obligations upon employment termination.

find out more

Probation Letter For Employee

A Dutch law-compliant letter defining an employee's probationary period terms, conditions, and evaluation criteria.

find out more

Job Promotion Letter

A Dutch law-compliant formal letter confirming an employee's promotion, including new role details, responsibilities, and modified employment terms.

find out more

Employee Request Form

A Dutch-law compliant form for employees to submit and document workplace-related requests, ensuring proper handling under Netherlands employment regulations.

find out more

Employment Verification Form

A Dutch-compliant employment verification form confirming employment status and details while adhering to Netherlands labor and privacy laws.

find out more

Lien Waiver Form

A Dutch law-governed document used to waive rights to place liens on property in construction projects, typically executed upon payment receipt.

find out more

Demotion Letter

A Dutch law-compliant formal letter documenting an employee's demotion, including changes to position, responsibilities, and employment terms.

find out more

Hiring Agreement

Dutch law-compliant employment agreement establishing terms and conditions between employer and employee.

find out more

Employee Record Form

A Dutch-law compliant form for collecting and maintaining essential employee information in accordance with local labor laws and GDPR/AVG requirements.

find out more

Employee Complaint Form

A Dutch-law compliant Employee Complaint Form for formally documenting and processing workplace grievances in accordance with Netherlands employment regulations.

find out more

Freelance Work Contract

Dutch law-governed freelance contract establishing independent contractor relationship, compliant with DBA legislation and ZZP requirements.

find out more

Termination Of Contract Letter

A Dutch law-compliant formal letter documenting employment contract termination, including termination terms, notice period, and final arrangements.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

2 Docs LeftAccess Now