A Board Resolution For Shifting Of Registered Office is a crucial corporate document required when a company in Pakistan decides to change its registered office location. This resolution is mandated by the Companies Act, 2017 and must be filed with the Securities and Exchange Commission of Pakistan (SECP). The document becomes necessary whether the shift is within the same city or to a different city, though requirements vary accordingly. It serves multiple purposes: officially recording the board's decision, providing authorization for the change, enabling regulatory compliance, and empowering designated individuals to handle the administrative procedures. The resolution must include specific details about the new location, reasons for the change if required, and proper authorization for filing necessary documents with SECP and other authorities.
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1. Meeting Details: Date, time, venue of the board meeting, and list of directors present/absent
2. Chair Appointment: Statement of who was appointed as chairperson of the meeting
3. Quorum Confirmation: Confirmation that the required quorum was present as per the Articles of Association
4. Previous Office Address: Complete details of the current registered office address
5. New Office Address: Complete details of the proposed new registered office address
6. Main Resolution: The formal resolution text approving the change of registered office
7. Authorization: Authorizing specific individuals to file necessary documents with SECP and other authorities
8. Closure: Formal closing of the meeting with signature requirements
1. Reasons for Shifting: Include when the shift is to a different city or when specifically required by stakeholders to justify the move
2. Notice Confirmation: Confirmation that proper notice was given to all directors (include if required by Articles of Association)
3. Leave of Absence: Record of directors who sought formal leave of absence from the meeting
4. Compliance Statement: Statement confirming compliance with additional requirements if shifting to different city/province
5. Cost Implications: Include when the shifting involves significant costs requiring board approval
1. Form 21: Draft notice of change of registered office address to be filed with SECP
2. Address Proof: Copy of utility bill, lease agreement or ownership documents of new premises
3. Attendance Sheet: Detailed attendance record of directors with signatures
4. Authority Letter: Draft authority letter for authorized person to file documents with SECP
Relevant legal definitions
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Relevant Industries
Manufacturing
Services
Technology
Financial Services
Retail
Healthcare
Real Estate
Energy
Telecommunications
Agriculture
Mining
Construction
Education
Transportation
Professional Services
Relevant Teams
Legal
Corporate Secretarial
Corporate Affairs
Compliance
Administrative
Finance
Board of Directors
Executive Management
Regulatory Affairs
Relevant Roles
Chief Executive Officer
Company Secretary
Legal Counsel
Corporate Compliance Officer
Board Director
Managing Director
Chief Financial Officer
Administrative Manager
Corporate Affairs Manager
Regulatory Compliance Manager
Board Chairman
General Counsel
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