The Sole Proprietorship Invoice is a fundamental business document used in the Philippine business environment to record and bill transactions between a sole proprietor and their clients. This document must comply with strict requirements set by the Bureau of Internal Revenue (BIR), including specific formatting and content requirements outlined in BIR Revenue Regulations No. 16-2005. The invoice serves multiple purposes: it acts as a formal request for payment, provides documentation for tax purposes, and serves as a legal record of the transaction. Essential elements include the proprietor's TIN, business registration details, PTU number, and proper tax declarations. The document is crucial for maintaining accurate business records, ensuring tax compliance, and facilitating proper business accounting in the Philippine jurisdiction.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Invoice Header: Contains the word 'INVOICE', invoice number, and date of issuance
2. Seller Information: Complete business name, TIN, registered address, and contact details of the sole proprietorship
3. Customer Information: Complete name, billing address, and TIN (if applicable) of the customer
4. Item Details: Detailed list of goods/services, including quantity, unit price, and amount
5. Computation: Subtotal, applicable taxes (VAT/percentage tax), and total amount due
6. Payment Terms: Due date and accepted payment methods
7. BIR Required Information: PTU number, BIR registration details, and required tax declarations
1. Purchase Order Reference: Include when the invoice is issued in response to a specific purchase order
2. Delivery Information: Add when goods are shipped to a different address than the billing address
3. Discount Section: Include when special discounts or promotions are applied
4. Special Instructions: Add when there are specific handling, delivery, or payment instructions
5. Terms and Conditions: Include when additional business terms need to be specified
6. VAT Breakdown: Required only for VAT-registered businesses
1. Item Details Schedule: Detailed breakdown of items/services when the list is too long for the main invoice
2. Price Computation Schedule: Detailed calculation of taxes, duties, and other charges when complex computations are involved
3. Service Time Log: For service-based invoices, detailed breakdown of time spent on different tasks
Relevant legal definitions
VAT
TIN
PTU Number
Due Date
Payment Terms
Business Style
Principal Place of Business
Goods
Services
Unit Price
Taxable Amount
Non-Taxable Amount
Zero-Rated Sale
VAT-Exempt Sale
Invoice Date
Invoice Number
Purchase Order
BIR Accreditation Number
Mode of Payment
Late Payment Interest
Discount
Net Amount
Gross Amount
TIN
PTU Number
Due Date
Payment Terms
Business Style
Principal Place of Business
Goods
Services
Unit Price
Taxable Amount
Non-Taxable Amount
Zero-Rated Sale
VAT-Exempt Sale
Invoice Date
Invoice Number
Purchase Order
BIR Accreditation Number
Mode of Payment
Late Payment Interest
Discount
Net Amount
Gross Amount
Clauses
Relevant Industries
Retail
Professional Services
Consulting
Manufacturing
Construction
Information Technology
Food and Beverage
Agriculture
Real Estate
Healthcare
Education
Transportation and Logistics
General Trading
Creative Services
Relevant Teams
Finance
Accounting
Administration
Sales
Operations
Compliance
Tax
Legal
Accounts Receivable
Business Operations
Relevant Roles
Business Owner
Accountant
Bookkeeper
Finance Manager
Tax Consultant
Administrative Officer
Business Manager
Financial Controller
Accounts Receivable Clerk
Sales Manager
Operations Manager
Finance Director
Compliance Officer
Business Administrator
Find the exact document you need
Vat Invoice
A BIR-regulated tax document issued by VAT-registered businesses in the Philippines, recording taxable transactions and enabling input VAT claims.
find out more
Repair Shop Invoice
A legally compliant Philippine repair services invoice detailing repair work, costs, and warranty information in accordance with local consumer protection laws.
find out more
Purchase Invoice
A Philippine-compliant commercial document that records sales transactions and serves as both a payment demand and tax record, meeting BIR requirements.
find out more
Small Business Invoice
A BIR-compliant invoice template for Philippine small businesses, incorporating all necessary tax and regulatory requirements for legal business transactions.
find out more
Quotation And Invoice
A Philippine-compliant combined quotation and invoice document that meets BIR requirements for commercial transactions and tax reporting.
find out more
Printable Mechanic Invoice
A Philippine-compliant mechanic invoice template for documenting automotive repairs, services, and associated costs, meeting local tax and consumer protection requirements.
find out more
Invoice Packing List
A Philippine-compliant combined invoice and packing list document that details product information, payment terms, and shipping specifications for commercial transactions.
find out more
Invoice For Hours Worked
A Philippine-compliant billing document detailing hours worked, rates, and payment terms for services rendered, meeting BIR requirements.
find out more
Invoice For Work Completed
A Philippine-compliant invoice document that details completed work and requests payment, following BIR requirements and local tax regulations.
find out more
Homestay Invoice
A legally compliant billing document for homestay services in the Philippines, detailing accommodation charges and related services in accordance with local tourism and tax regulations.
find out more
Hotel Receipt Doc
A legally compliant hotel receipt document under Philippine law that records guest accommodation details, charges, and payment information.
find out more
Auto Repair Bill
A Philippine-compliant billing document for automotive repair services that details services performed, parts used, and associated costs, meeting local legal and business requirements.
find out more
Billing Report
A detailed financial document compliant with Philippine regulations that summarizes all billing transactions, payments, and outstanding amounts for a specified period.
find out more
Car Service Receipt
A Philippine-compliant official receipt documenting automotive services rendered, including service details, costs, and vehicle information, meeting BIR requirements.
find out more
Creative Invoice
A BIR-compliant invoice template for creative professionals in the Philippines, designed to document creative services, pricing, and payment terms.
find out more
Construction Work Receipt
A Philippine-compliant receipt documenting completed construction work and payment, meeting BIR and construction industry requirements.
find out more
Invoice Statement
A Philippine-compliant Invoice Statement that records sales or services rendered, meeting BIR requirements for commercial transactions and tax purposes.
find out more
Vehicle Sale Invoice
A Philippine-compliant legal document evidencing vehicle ownership transfer, including vehicle details, party information, and transaction terms as required by LTO regulations.
find out more
Editable Cash Receipt
A customizable cash receipt template that complies with Philippine BIR regulations and serves as an official record of financial transactions.
find out more
Work Order Receipt
A Philippine-compliant document that formally records completed work or services, including service details, costs, and authorized signatures as required by local regulations.
find out more
Dental Bill
A standardized financial document for dental services in the Philippines, detailing procedures performed and associated costs in compliance with local healthcare and tax regulations.
find out more
Car Dealership Invoice
A legally compliant vehicle sales invoice document used in the Philippines, incorporating all necessary elements for tax and registration purposes.
find out more
Bill For Services
A formal billing document for services rendered in the Philippines, compliant with Philippine tax and commercial regulations, used to request payment and document service delivery.
find out more
Send Invoice
A formal invoice document compliant with Philippine tax and commercial regulations, used to request payment and record business transactions.
find out more
Receipt For Cash Payment
A Philippine-compliant document acknowledging receipt of cash payment, meeting BIR requirements and serving as official proof of transaction.
find out more
Official Receipt
A BIR-compliant Official Receipt document used in the Philippines as legal proof of financial transaction and tax compliance.
find out more
Invoice Receipt
A Philippine-compliant document that serves as official proof of transaction and tax record, following BIR regulations for recording sales of goods or services.
find out more
Invoice For Contractor Hours
A BIR-compliant invoice template for independent contractors in the Philippines to bill clients for hourly services rendered.
find out more
Auto Invoice
A Philippine-compliant vehicle sales invoice document that records vehicle transfer details, pricing, and tax information in accordance with BIR requirements.
find out more
Invoice For Sole Proprietor
A BIR-compliant invoice template for sole proprietors in the Philippines, including all required business and tax information.
find out more
Invoice For Personal Services
A Philippine-compliant billing document for personal services rendered, meeting BIR requirements and local business regulations.
find out more
Bill Ledger
A Philippine-compliant financial document that records and tracks all bill-related transactions, maintaining detailed chronological entries and balances.
find out more
Vehicle Invoice
A legally compliant vehicle sales invoice document used in the Philippines, detailing vehicle specifications, parties involved, and transaction terms.
find out more
Shipping Receipt
A Philippine-compliant shipping receipt documenting cargo acceptance and transport terms, serving as proof of shipment and chain of custody.
find out more
Simple Rent Receipt
A Philippine-compliant receipt documenting rental payments between landlord and tenant, serving as official proof of transaction and potential tax documentation.
find out more
Services Quotation
A formal business document governed by Philippine law that details proposed services, pricing, and terms offered by a service provider to a potential client.
find out more
Sales Invoice Receipt
A Philippine-compliant sales invoice receipt that serves as official proof of sale and tax document, meeting BIR requirements.
find out more
Time And Material Billing
Philippine-compliant Time and Materials Billing agreement template for charging based on actual time spent and materials used.
find out more
Shipping Proforma Invoice
A preliminary commercial document for international shipments that complies with Philippine customs and trade regulations, detailing product specifications, pricing, and shipping terms.
find out more
Quotation Doc
A Philippine law-compliant document detailing formal pricing and terms for products or services offered to potential buyers.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)