The Rental Agreement Termination Letter By Landlord is a crucial legal document used in the Philippine property rental market when a landlord needs to formally end a tenancy agreement. It must be drafted in compliance with the Republic Act No. 9653 (Rent Control Act) and relevant provisions of the Civil Code of the Philippines, which require specific notice periods and valid grounds for termination. This document is typically used when tenants have violated lease terms, when the property is being sold or repurposed, or when the landlord has other legally valid reasons for termination. The letter must include precise details about the property, parties involved, termination grounds, notice period, and instructions for property vacation. It serves as both a legal notice and a formal record of the termination process, potentially becoming important evidence in case of future disputes.
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1. Letter Header: Contains sender's (landlord's) complete name and address, date, and recipient's (tenant's) complete name and address
2. Subject Line: Clear indication that this is a Notice of Rental Agreement Termination
3. Property Identification: Complete address and description of the rental property
4. Lease Reference: Reference to the original lease agreement including its execution date
5. Notice of Termination: Clear statement of termination and the effective date, ensuring compliance with legal notice periods
6. Grounds for Termination: Specific legal basis for termination under Philippine law
7. Required Actions: Clear instructions regarding property vacation, key return, and final inspection
8. Security Deposit: Information about the security deposit return process and conditions
9. Closing: Professional closing with contact information for further communication
10. Signature Block: Landlord's signature, printed name, and title/capacity
1. Outstanding Payments: Include if there are any unpaid rent or utilities that need to be settled
2. Property Damage: Include if there are specific damages to be addressed before vacancy
3. Legal Warning: Include if there's a history of non-compliance or if legal action may be necessary
4. Alternative Resolution: Include if offering options to remedy the situation instead of termination
5. Forwarding Address Request: Include if requiring tenant to provide a forwarding address for future correspondence
1. Original Lease Agreement: Copy of the original lease agreement referenced in the letter
2. Photo Documentation: If termination is due to property damage, photos evidencing the damage
3. Payment Records: If termination is due to non-payment, records of missed payments or payment history
4. Violation Notices: Copies of any previous notices of violation or warnings issued to the tenant
5. Property Inspection Report: Current condition report of the property if relevant to the termination grounds
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