The Notice To Vacate Extension Letter is a crucial document in Philippine property law that comes into play when a tenant requires additional time beyond their initially agreed vacation date. This document is typically used when unforeseen circumstances prevent a tenant from vacating the property as originally planned. It must be drafted in accordance with Philippine legislation, particularly the Rent Control Act (RA 9653) and relevant provisions of the Civil Code of the Philippines. The letter should include specific details such as the current lease reference, original vacation date, requested extension period, and justification for the extension. It serves as both a formal request and a legal document that can protect both parties' interests during the extension period. The timing of this notice is critical, as it should be submitted with reasonable notice before the original vacation date to allow for proper consideration and response from the landlord or property manager.
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1. Letter Header: Complete contact information of the sender including name, current address, and contact details
2. Date: Current date in formal business format
3. Recipient Details: Complete name and address of the landlord/property manager
4. Subject Line: Clear indication that this is a Notice to Vacate Extension Request
5. Formal Salutation: Appropriate greeting to the recipient
6. Current Lease Reference: Details of the current lease agreement and original notice to vacate
7. Extension Request: Specific details of the extension being requested, including new proposed vacation date
8. Reason for Extension: Clear explanation of the circumstances necessitating the extension
9. Commitment Statement: Assurance of vacation by the new proposed date and continued compliance with lease terms
10. Closing: Professional closing statement with thanks and request for response
11. Signature Block: Formal signature section with full name and contact information
1. Compensation Offer: Optional section offering additional rent or compensation for the extended period, if applicable
2. Alternative Arrangements: Proposed alternative arrangements or compromises if relevant
3. Previous Communications Reference: Reference to any prior discussions about the extension if they have occurred
4. Property Maintenance Statement: Assurance about maintaining the property in good condition during the extended period
5. Financial Status: Information about current rental payment status and ability to continue payments, if relevant to the extension request
1. Copy of Original Notice to Vacate: Attachment of the original notice to vacate that was submitted
2. Supporting Documentation: Any relevant documents supporting the reason for extension (e.g., medical certificates, travel documents, new property lease agreements)
3. Payment Records: Proof of good payment history, if relevant to supporting the extension request
4. Proposed Payment Schedule: If offering additional compensation, detailed schedule of proposed payments for the extension period
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