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Multiple User License Agreement

Multiple User License Agreement Template for Philippines

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Key Requirements PROMPT example:

Multiple User License Agreement

"Need a Multiple User License Agreement for our enterprise accounting software to be deployed across our Manila-based corporation from January 2025, covering 500 concurrent users with specific provisions for remote access and data privacy compliance under Philippine law."

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Document background
The Multiple User License Agreement is designed for situations where organizations need to provide software access to multiple users while maintaining compliance with Philippine legal requirements. This agreement is essential when deploying software solutions across departments or teams, particularly in enterprise environments where centralized software management is crucial. It addresses the complexities of multi-user software deployment while ensuring compliance with Philippine regulations, including the Electronic Commerce Act, Data Privacy Act, and Intellectual Property Code. The document includes comprehensive terms for user administration, usage rights, security protocols, and data protection measures, making it suitable for both cloud-based and on-premises software deployments. It's particularly relevant for enterprise software implementations where multiple employees or team members require authorized access to the licensed software.
Suggested Sections

1. Parties: Identifies the licensor and primary licensee (organization) entering into the agreement

2. Background: Describes the software product and context of the licensing arrangement

3. Definitions: Defines key terms including 'Authorized Users', 'Software', 'License Fees', 'User Quota' and other relevant terms

4. Grant of License: Specifies the scope of license, permitted number of users, and usage rights

5. User Management: Details how authorized users are designated, added, removed, and managed

6. License Restrictions: Specifies prohibited activities and usage limitations

7. License Fees and Payment: Details the fee structure, payment terms, and user-based pricing

8. Intellectual Property Rights: Affirms the licensor's ownership and IP rights in the software

9. Confidentiality: Obligations regarding confidential information protection

10. Data Privacy and Security: Compliance with Philippine Data Privacy Act and data handling requirements

11. Warranties and Disclaimers: Software performance warranties and limitation of warranties

12. Limitation of Liability: Limits on licensor's liability under Philippine law

13. Term and Termination: Duration of agreement, renewal terms, and termination conditions

14. Post-Termination Obligations: Actions required upon agreement termination

15. General Provisions: Standard clauses including governing law, notices, and entire agreement

Optional Sections

1. Evaluation Period: Terms for initial trial period before full license commitment

2. Academic Use: Special terms for educational institutions and academic users

3. Professional Services: Terms for additional implementation, training, or consulting services

4. Service Level Agreement: Performance standards and support commitments for cloud-based software

5. Disaster Recovery: Procedures and obligations for data backup and system recovery

6. Export Controls: Compliance with international trade regulations if software is subject to export controls

7. Source Code Escrow: Terms for source code escrow arrangements if offered

8. Audit Rights: Terms allowing licensor to verify compliance with user limits and usage terms

Suggested Schedules

1. Schedule A - Software Description: Detailed description of software, components, and technical specifications

2. Schedule B - License Fees: Detailed fee structure, user tiers, and pricing models

3. Schedule C - Service Level Terms: Support levels, response times, and maintenance terms

4. Schedule D - Security Requirements: Security standards, protocols, and compliance requirements

5. Schedule E - Acceptable Use Policy: Detailed rules and guidelines for software usage

6. Appendix 1 - User Registration Form: Template for registering authorized users

7. Appendix 2 - Technical Support Procedures: Procedures for accessing and using technical support

8. Appendix 3 - Data Processing Terms: Detailed terms for handling personal data in compliance with Philippine law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Authorized User
Concurrent Users
Confidential Information
Documentation
Effective Date
Force Majeure
Initial Term
Intellectual Property Rights
License Fees
License Term
Licensed Software
Maintenance Services
Named User
Personal Data
Renewal Term
Security Breach
Service Level Agreement
Software Updates
Source Code
Specifications
Support Services
System Administrator
Technical Requirements
Territory
Third Party Software
User Credentials
User Quota
User Rights
Working Day
Intellectual Property
Disaster Recovery
Deployment Environment
Access Credentials
Authentication Methods
Business Hours
Critical Error
Data Processing
Emergency Maintenance
Error
Installation Site
License Key
Maintenance Window
Network
Operating Environment
Response Time
Scheduled Maintenance
Software Version
Usage Data
User Interface
Clauses
License Grant
Scope of Use
User Management
Access Rights
Usage Restrictions
Intellectual Property
Payment Terms
Confidentiality
Data Protection
Privacy Compliance
Warranties
Liability Limitation
Indemnification
Term and Termination
Force Majeure
Assignment
Audit Rights
Technical Support
Maintenance Services
Security Requirements
Dispute Resolution
Governing Law
Notice Requirements
Amendment Provisions
Entire Agreement
Severability
Survival
User Authentication
Software Updates
Service Levels
Disaster Recovery
Export Control
Documentation Rights
Training Provisions
Implementation
Acceptance Testing
Relevant Industries

Information Technology

Financial Services

Healthcare

Education

Government

Manufacturing

Professional Services

Retail

Telecommunications

Insurance

Banking

Research and Development

Business Process Outsourcing

Relevant Teams

Legal

Information Technology

Procurement

Compliance

Finance

Risk Management

Operations

Information Security

Software Asset Management

Enterprise Architecture

Data Protection

Relevant Roles

Chief Information Officer

IT Director

Legal Counsel

Procurement Manager

Software License Administrator

IT Security Manager

Compliance Officer

Chief Technology Officer

Enterprise Architect

Chief Financial Officer

Contract Manager

System Administrator

IT Operations Manager

Risk Manager

Data Protection Officer

Industries
Intellectual Property Code of the Philippines (Republic Act No. 8293): Primary legislation governing copyright, patents, and other intellectual property rights. Crucial for software licensing as it provides the legal framework for protecting the software and determining the scope of license rights.
Electronic Commerce Act of 2000 (Republic Act No. 8792): Governs electronic transactions and provides legal recognition to electronic documents. Relevant for online software licensing and digital contracts.
Data Privacy Act of 2012 (Republic Act No. 10173): Regulates the collection, processing, and storage of personal information. Essential if the software processes user data or requires user registration.
Consumer Act of the Philippines (Republic Act No. 7394): Protects consumer rights and interests, including warranties and quality standards. Applicable to software licenses sold to consumers.
Civil Code of the Philippines (Republic Act No. 386): Provides the basic framework for contracts, obligations, and civil relations. Relevant for general contractual provisions and enforcement.
Philippine Competition Act (Republic Act No. 10667): Regulates anti-competitive behavior and unfair business practices. Relevant for license terms affecting market competition and user restrictions.
Rules on Electronic Evidence (A.M. No. 01-7-01-SC): Provides rules for the admissibility of electronic documents and signatures, important for enforcement of electronic license agreements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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