Freight Forwarder Agency Agreement Template for Philippines

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Key Requirements PROMPT example:

Freight Forwarder Agency Agreement

"I need a Freight Forwarder Agency Agreement for my pharmaceutical company operating in Manila, with special emphasis on temperature-controlled shipping requirements and strict compliance with Philippine FDA regulations."

Document background
The Freight Forwarder Agency Agreement is essential for businesses operating in the Philippines that require professional freight forwarding services for their shipping and logistics needs. This document is typically used when a company needs to formalize a relationship with a freight forwarder who will handle various aspects of cargo transportation, including customs clearance, documentation, storage, and distribution. The agreement must comply with Philippine regulations, including the Customs Brokers Act of 2004, the Tariff and Customs Code, and relevant DTI regulations. It's particularly important for companies engaged in international trade or those requiring specialized logistics services across the Philippine archipelago. The document provides comprehensive coverage of operational requirements, legal obligations, service standards, and risk allocation between parties.
Suggested Sections

1. Parties: Identifies the principal company and the freight forwarding agent, including their complete legal names, addresses, and registration details

2. Background: Outlines the context of the agreement, including the principal's business nature and need for freight forwarding services

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Appointment and Scope of Authority: Details the formal appointment of the freight forwarder and the specific services they are authorized to provide

5. Services and Obligations: Comprehensive list of services to be provided by the freight forwarder and their specific responsibilities

6. Principal's Obligations: Outlines the responsibilities and obligations of the principal company

7. Compensation and Payment Terms: Details the fee structure, payment schedule, and billing procedures

8. Compliance and Regulations: Specifies compliance requirements with Philippine laws, customs regulations, and industry standards

9. Liability and Indemnification: Defines the extent of liability for both parties and indemnification obligations

10. Insurance Requirements: Specifies mandatory insurance coverage to be maintained by the freight forwarder

11. Term and Termination: Specifies the duration of the agreement and conditions for termination

12. Confidentiality: Provisions for handling confidential information and trade secrets

13. Dispute Resolution: Procedures for handling disputes, including jurisdiction and governing law

14. General Provisions: Standard clauses including force majeure, notices, assignment, and entire agreement provisions

Optional Sections

1. Non-Compete: Restrictions on the freight forwarder's ability to work with competitors, used when handling sensitive routes or clients

2. Performance Metrics: Specific KPIs and performance standards, included when the principal requires detailed service level agreements

3. Technology and Systems: Requirements for using specific software or systems, included when the principal mandates use of particular technology platforms

4. Training Requirements: Specific training obligations for the freight forwarder's staff, used when handling specialized cargo or routes

5. Sustainable Practices: Environmental and sustainability requirements, included when the principal has specific green initiatives

6. Security Protocols: Additional security measures, included when handling high-value or sensitive cargo

7. Subcontracting Rights: Terms governing the freight forwarder's ability to subcontract services, used when subcontracting is permitted

Suggested Schedules

1. Schedule A - Service Locations: List of authorized territories and routes covered by the agreement

2. Schedule B - Rate Card: Detailed pricing structure and rates for different services

3. Schedule C - Service Level Requirements: Specific performance standards and metrics for service delivery

4. Schedule D - Operating Procedures: Detailed procedures for handling different types of shipments

5. Schedule E - Insurance Requirements: Specific insurance types and coverage amounts required

6. Schedule F - Authorized Representatives: List of key personnel authorized to act on behalf of each party

7. Appendix 1 - Required Documentation: Templates and samples of required shipping documents

8. Appendix 2 - Compliance Checklist: Detailed checklist of regulatory requirements and compliance procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Logistics

Transportation

International Trade

Manufacturing

Retail

E-commerce

Agriculture

Mining

Pharmaceuticals

Electronics

Automotive

Textiles

Food and Beverage

Relevant Teams

Legal

Operations

Supply Chain

Logistics

Procurement

Compliance

International Trade

Risk Management

Finance

Commercial

Relevant Roles

Logistics Manager

Supply Chain Director

Procurement Manager

Operations Manager

Import/Export Coordinator

Customs Compliance Officer

Shipping Manager

Trade Compliance Manager

Contract Administrator

Legal Counsel

Chief Operations Officer

Transportation Manager

Supply Chain Analyst

Logistics Coordinator

Freight Operations Supervisor

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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