Employee Suspension Notice Template for Philippines

The Employee Suspension Notice is a crucial document in Philippine employment law that serves as a formal notification of disciplinary action against an employee. It is typically used when an employee has committed a serious infraction of company policies or when preventive suspension is necessary during an ongoing investigation. The document must comply with the Labor Code of the Philippines and related Department of Labor and Employment (DOLE) regulations, particularly regarding due process requirements. The notice should clearly state the grounds for suspension, duration, and effects on employment benefits. It forms part of the employee's personnel file and may be relevant in future labor proceedings. The document must follow the "twin notice rule" established by Philippine jurisprudence, requiring proper notification of both the offense and the decision to suspend.

1. Letterhead and Date: Company letterhead with complete contact information and the current date

2. Employee Information: Complete name, position, department, and employee ID of the suspended employee

3. Subject Line: Clear indication that this is a Notice of Suspension

4. Incident Details: Specific details of the violation or incident leading to suspension, including dates, times, and relevant circumstances

5. Legal Basis: Citation of relevant company policies, rules, or regulations that were violated

6. Suspension Terms: Clear statement of suspension duration, start date, and end date

7. Effect on Benefits: Explanation of how the suspension affects salary, benefits, and other employment terms

8. Return to Work: Instructions for when and how to return to work after the suspension period

9. Signature Block: Space for authorized signatory (typically HR Manager or Department Head) with full name and title