Employee Computer Use Agreement for Philippines

Employee Computer Use Agreement Template for Philippines

This Employee Computer Use Agreement is a comprehensive legal document designed for use in the Philippines, incorporating requirements from the Data Privacy Act of 2012, Cybercrime Prevention Act, and other relevant Philippine legislation. The agreement establishes clear guidelines for employee computer usage, data protection responsibilities, security protocols, and acceptable use policies while ensuring compliance with Philippine labor laws and data protection regulations. It defines the terms of computer resource usage, monitoring policies, confidentiality requirements, and consequences of violations, providing a robust framework for both employer and employee rights and obligations in the digital workplace.

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What is a Employee Computer Use Agreement?

The Employee Computer Use Agreement serves as a crucial document for organizations operating in the Philippines that provide computer resources to their employees. It is designed to establish clear boundaries and expectations regarding the use of company computer systems, networks, and digital resources while ensuring compliance with Philippine regulations, particularly the Data Privacy Act of 2012 and the Cybercrime Prevention Act. This agreement becomes necessary when companies need to protect their digital assets, maintain cybersecurity, and ensure proper handling of confidential information while respecting employee privacy rights. The document typically includes provisions for acceptable use, security protocols, monitoring policies, and data protection requirements, making it essential for modern workplaces where computer use is integral to daily operations. It should be implemented at the commencement of employment or when an employee is granted access to company computer resources.

What sections should be included in a Employee Computer Use Agreement?

1. Parties: Identifies the employer company and the employee who will be bound by the agreement

2. Background: Explains the context of the agreement and the company's provision of computer resources to employees

3. Definitions: Defines key terms used throughout the agreement including 'Computer Resources', 'Confidential Information', 'Authorized Use', etc.

4. Scope of Access: Details what computer systems, software, and resources the employee is authorized to access and use

5. Acceptable Use Policy: Specifies permitted and prohibited uses of computer resources, including internet and email usage

6. Security Requirements: Outlines security protocols, password policies, and data protection requirements

7. Privacy and Monitoring: Explains the company's right to monitor computer use and employee's limited expectation of privacy

8. Data Protection Obligations: Details employee responsibilities regarding data protection under the Data Privacy Act

9. Confidentiality: Specifies obligations regarding confidential information accessed through computer systems

10. Return of Equipment: Procedures for returning computer equipment upon employment termination

11. Breach and Consequences: Outlines consequences of violating the agreement and disciplinary procedures

What sections are optional to include in a Employee Computer Use Agreement?

1. Remote Work Provisions: Additional terms for employees who work remotely or use company resources outside the office

2. Personal Device Usage (BYOD): Rules for using personal devices to access company systems, if company allows BYOD

3. Social Media Policy: Guidelines for social media use on company computers, if social media access is permitted

4. Software Development Guidelines: Special provisions for employees involved in software development or testing

5. Industry-Specific Compliance: Additional requirements for regulated industries (e.g., banking, healthcare)

6. International Data Transfer: Rules for handling international data transfers, if company operates globally

What schedules should be included in a Employee Computer Use Agreement?

1. Schedule A - Authorized Software List: List of approved software applications and their permitted uses

2. Schedule B - Security Protocols: Detailed security procedures including password requirements and update protocols

3. Schedule C - Incident Reporting Procedures: Step-by-step procedures for reporting security incidents or suspected breaches

4. Appendix 1 - Acceptable Use Examples: Specific examples of acceptable and unacceptable computer use

5. Appendix 2 - Equipment Inventory: Detailed list of computer equipment provided to the employee

6. Appendix 3 - Data Classification Guide: Guidelines for identifying and handling different types of company data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Document Type

Use Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Banking and Finance

Healthcare

Education

Professional Services

Manufacturing

Retail

Telecommunications

Business Process Outsourcing

Government and Public Sector

Media and Entertainment

Legal Services

Insurance

Real Estate

E-commerce

Relevant Teams

Information Technology

Human Resources

Legal

Operations

Finance

Marketing

Sales

Customer Support

Research and Development

Data Analytics

Digital Media

Administrative Services

Security

Compliance

Product Development

Relevant Roles

Chief Information Officer

IT Manager

Software Developer

Data Analyst

Administrative Assistant

Customer Service Representative

Human Resources Manager

Financial Analyst

Marketing Coordinator

Project Manager

Systems Administrator

Business Analyst

Sales Representative

Research Associate

Executive Assistant

Operations Manager

Graphic Designer

Content Writer

Database Administrator

Network Engineer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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