Deed Of Absolute Sale Motor Vehicle Template for Philippines

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Key Requirements PROMPT example:

Deed Of Absolute Sale Motor Vehicle

"I need a Deed of Absolute Sale Motor Vehicle for selling my personal Toyota Fortuner to a private buyer, with the transfer scheduled for March 15, 2025, including special provisions for installment payments over 6 months."

Document background
The Deed of Absolute Sale Motor Vehicle is a crucial legal instrument in the Philippines used to formalize and document the transfer of ownership of motor vehicles. This document is required by the Land Transportation Office (LTO) and other government agencies to process the transfer of vehicle registration and ensure compliance with tax regulations. It should be used whenever a motor vehicle is being sold or transferred, whether between private individuals or corporate entities. The deed includes comprehensive details about the vehicle (make, model, engine number, chassis number), the parties involved, purchase price, and warranties. It must comply with Philippine legal requirements, including the Civil Code, Land Transportation and Traffic Code, and relevant local regulations. The document requires notarization to be legally binding and serves as protection for both parties by clearly establishing the terms of the sale and transfer of ownership.
Suggested Sections

1. Parties: Identifies and provides complete details of the Vendor (seller) and Vendee (buyer), including their full names, addresses, and government-issued ID numbers

2. Background: Brief context stating the Vendor's ownership of the vehicle and intention to sell to the Vendee

3. Definitions: Defines key terms used in the deed, including 'Vehicle', 'Purchase Price', 'Transfer Date', etc.

4. Vehicle Description: Detailed description of the motor vehicle including make, model, year, color, engine number, chassis number, plate number, and registration details

5. Sale and Purchase: States the absolute and unconditional sale of the vehicle from Vendor to Vendee

6. Purchase Price: Specifies the agreed purchase price and confirms receipt of payment

7. Vendor's Warranties: Warranties regarding vehicle ownership, absence of liens or encumbrances, and authority to sell

8. Transfer of Registration: Commitment to complete all necessary documentation for transferring registration to the Vendee

9. Execution: Formal closing paragraph, date, and signature blocks for both parties and witnesses

Optional Sections

1. Condition of Vehicle: Detailed description of the vehicle's current condition, to be included when selling used vehicles or when specifically requested by either party

2. Payment Terms: To be included if payment is not made in full at signing, detailing installment schedule and conditions

3. Taxes and Fees: Detailed breakdown of responsibility for transfer taxes and registration fees, if these need to be explicitly stated

4. Prior Encumbrances: To be included if there are any existing liens or encumbrances that need to be cleared before or as part of the sale

5. Governing Law: While Philippine law automatically applies, this section may be included for clarity or if parties are from different jurisdictions

6. Acknowledgment by Spouse: Required if the Vendor is married and the vehicle is conjugal property

Suggested Schedules

1. Schedule A - Vehicle Details: Complete technical specifications and features of the vehicle

2. Schedule B - Vehicle Registration Documents: Copies of current registration, insurance, and other relevant certificates

3. Schedule C - Vehicle Inspection Report: Detailed report of vehicle condition, including photographs and noted defects if any

4. Schedule D - Payment Receipt: Official receipt of payment and any relevant bank documents

5. Appendix 1 - LTO Clearance: Land Transportation Office clearance confirming no pending violations

6. Appendix 2 - Insurance Documents: Details of existing insurance and transfer requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Automotive

Transportation

Fleet Management

Logistics

Car Dealership

Insurance

Legal Services

Banking and Finance

Government Services

Corporate Services

Real Estate (for property companies with vehicle fleets)

Construction (for construction vehicle transfers)

Relevant Teams

Legal

Administration

Compliance

Fleet Management

Procurement

Sales

Operations

Risk Management

Corporate Secretariat

Documentation

Asset Management

Relevant Roles

Legal Counsel

Fleet Manager

Administrative Officer

Compliance Officer

Corporate Secretary

Procurement Manager

Sales Manager

Business Owner

Property Manager

Operations Manager

Risk Manager

Contract Administrator

Legal Assistant

Vehicle Asset Manager

Documentation Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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