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Company Registration Letter

Company Registration Letter Template for Philippines

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Key Requirements PROMPT example:

Company Registration Letter

"I need a Company Registration Letter for a new Philippine tech startup with three local founders, planning to launch in March 2025, with an initial capital of 5 million PHP and focusing on software development services."

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Document background
The Company Registration Letter is a crucial document required by Philippine law for establishing a new corporation. It is mandated by the Revised Corporation Code of the Philippines and SEC regulations, serving as the formal request for corporate registration. This document is used when founders wish to incorporate a new company, requiring submission to the Securities and Exchange Commission along with supporting documentation such as the Articles of Incorporation and proof of capitalization. The letter must comprehensively address all regulatory requirements, including details about the company's structure, ownership, and compliance with Philippine corporate laws. It forms part of the permanent corporate records and serves as a reference point for future regulatory compliance and corporate governance matters.
Suggested Sections

1. Letter Header: Official letterhead with date and addressing details to the SEC

2. Subject Line: Clear indication that this is an application for company registration

3. Introduction: Brief statement of intent to register a corporation

4. Company Details: Proposed company name, primary business purpose, and principal office address

5. Capital Structure: Details of authorized capital stock, subscribed capital, and paid-up capital

6. Incorporators Information: Names, nationalities, and addresses of all incorporators

7. Board of Directors: Proposed initial board members and their qualifications

8. Compliance Statement: Declaration of compliance with all SEC requirements and Philippine laws

9. Contact Information: Details of the authorized representative for follow-up communications

10. Signature Block: Signatures of all incorporators or authorized representative

Optional Sections

1. Foreign Investment Declaration: Required when there are foreign investors, detailing their ownership percentage and compliance with foreign investment regulations

2. Special Permits: Needed when the business requires additional governmental permits or licenses

3. Branch Office Details: Required when registering branch offices along with the main office

4. Corporate Group Structure: Necessary when the company is part of a larger corporate group or has subsidiary relationships

5. Special Business Activities: Required when the company will engage in regulated activities like banking, insurance, or securities

Suggested Schedules

1. Articles of Incorporation: Complete draft of the Articles of Incorporation following SEC format

2. Treasurer's Affidavit: Sworn statement regarding the paid-up capital of the corporation

3. Bank Certificate: Proof of deposit of paid-up capital in a Philippine bank

4. Tax Identification: Copy of incorporators' TIN cards and relevant tax documents

5. Name Verification: SEC name verification slip showing availability of proposed company name

6. Secondary Licenses: Copies of any required special permits or licenses

7. Proof of Address: Lease agreement or proof of office address

8. ID Documents: Government-issued IDs of all incorporators and directors

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Corporation
Articles of Incorporation
By-Laws
Board of Directors
Incorporators
Primary Purpose
Secondary Purpose
Principal Office
Authorized Capital Stock
Subscribed Capital
Paid-Up Capital
Par Value
Corporate Secretary
Corporate Treasurer
Securities and Exchange Commission
Tax Identification Number
Majority Interest
Foreign Equity
Domestic Corporation
Corporate Name
Stockholders
Share Certificate
Registration Date
Governing Law
Regulatory Requirements
Corporate Term
Fiscal Year
Corporate Seal
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Professional Services

Real Estate

Healthcare

Education

Tourism

Agriculture

Construction

Transportation

Energy

Telecommunications

Media and Entertainment

Food and Beverage

Mining and Natural Resources

Business Process Outsourcing

Relevant Teams

Legal

Compliance

Corporate Secretariat

Finance

Administrative

Executive Management

Risk Management

Regulatory Affairs

Corporate Governance

Business Development

Relevant Roles

Chief Executive Officer

Corporate Secretary

Legal Counsel

Compliance Officer

Chief Financial Officer

Company Director

Corporate Lawyer

Business Development Manager

Administrative Officer

Risk Manager

Company Registrar

Regulatory Affairs Manager

Managing Director

Board Member

Corporate Governance Officer

Industries
Revised Corporation Code of the Philippines (Republic Act No. 11232): The primary law governing the establishment, organization, and regulation of private corporations in the Philippines. It provides the fundamental requirements for incorporation, corporate structure, and governance.
Securities Regulation Code (Republic Act No. 8799): Regulates the securities market and requires corporations to register with the Securities and Exchange Commission (SEC), including specific requirements for registration documents.
Anti-Money Laundering Act (Republic Act No. 9160): Requires businesses to implement measures preventing money laundering and ensures proper documentation of ownership and financial sources during company registration.
National Internal Revenue Code: Outlines tax registration requirements for new businesses, including obtaining a Tax Identification Number (TIN) and registering for applicable tax types.
Foreign Investments Act (Republic Act No. 7042): Regulates foreign equity in Philippine corporations and specifies activities reserved for Filipino citizens or corporations.
SEC Memorandum Circular No. 16 (2020): Provides updated guidelines on corporate registration procedures and requirements, including the submission of registration documents through the SEC Electronic Filing and Registration System.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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