The Company Registration Letter is a fundamental document required for establishing any business entity in the United Arab Emirates. It serves as the initial formal communication with regulatory authorities and must be prepared in accordance with UAE Federal Law No. 32 of 2021 and related regulations. This document is mandatory whether registering in the UAE mainland or in any of the country's free zones, though specific requirements may vary by jurisdiction. The letter must contain comprehensive information about the proposed business, including shareholder details, capital structure, business activities, and management framework. Recent changes in UAE company laws, particularly regarding 100% foreign ownership possibilities, have made this document even more significant in the business setup process. The Company Registration Letter acts as a foundation document that influences the entire registration process and must be carefully prepared to ensure compliance with all current UAE regulatory requirements.
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1. Letter Header: Official letterhead including date, reference number, and addressing the relevant authority
2. Company Details: Proposed company name (in English and Arabic), legal form (LLC, FZE, etc.), and intended business activities
3. Shareholder Information: Details of all shareholders including names, nationalities, and proposed ownership percentages
4. Capital Structure: Proposed share capital amount and distribution among shareholders
5. Business Location: Intended location of business (mainland/free zone) and proposed office address
6. Management Structure: Details of proposed managers/directors and authorized signatories
7. Declaration: Statement confirming compliance with UAE laws and regulations
8. Contact Information: Primary contact details for correspondence regarding the registration
9. Signature Block: Space for applicant's signature and company seal (if applicable)
1. Foreign Ownership Details: Required when foreign shareholders are involved, detailing compliance with FDI regulations
2. Free Zone Specific Requirements: Additional information required for free zone registration
3. Branch/Subsidiary Details: Required when registering a branch or subsidiary of an existing company
4. Professional License Requirements: Additional details required for professional service companies
5. Local Agent Details: Information about the local service agent (required for certain business types)
6. Special Approvals: Reference to any pre-approvals obtained from specific authorities
1. Schedule 1 - Shareholder Documents: Copies of passports, Emirates IDs, and other identification documents
2. Schedule 2 - Business Activity List: Detailed list of intended business activities with respective codes
3. Schedule 3 - Initial Approval Documents: Copies of any initial approvals or NOCs obtained from relevant authorities
4. Schedule 4 - Corporate Documents: Corporate documents for corporate shareholders (if applicable)
5. Schedule 5 - Declaration Forms: Standard declaration forms required by UAE authorities
6. Appendix A - Ultimate Beneficial Owner Declaration: Mandatory UBO declaration as per UAE regulations
7. Appendix B - Anti-Money Laundering Declaration: Required AML compliance declaration
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