The Company Registration Letter is a fundamental document required when establishing any business entity in Germany. It must be submitted to the local trade office (Gewerbeamt) as part of the business registration process. This document serves as the official notification of business commencement and includes crucial information such as company details, management structure, business activities, and statutory declarations. Under German law, this registration is mandatory before conducting any business operations and forms the basis for subsequent registrations with tax authorities, commercial register, and other relevant bodies. The document must comply with various German regulations including the Trade Regulation Act (Gewerbeordnung) and Commercial Code (Handelsgesetzbuch), and its submission typically triggers the process of obtaining necessary permits and tax registrations.
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1. Letter Header: Official letterhead including date and recipient details (local trade office/Gewerbeamt)
2. Company Information: Proposed company name, legal form, and business address
3. Business Activity: Detailed description of intended business activities and scope
4. Management Details: Information about managing directors/owners including personal details and citizenship
5. Start Date: Intended commencement date of business activities
6. Contact Information: Business contact details including phone, email, and correspondence address
7. Declaration: Formal declaration of accuracy and completeness of provided information
8. Signature Block: Space for signature(s) of authorized representative(s)
1. Branch Offices: Details of any branch offices - include if company will have multiple locations
2. Previous Registrations: Information about any previous business registrations - required if owners have other registered businesses
3. Special Permits: Declaration of special permits or licenses needed - include for regulated industries
4. Personnel Information: Details about expected number of employees - include if planning to hire immediately
5. Commercial Register Reference: Reference to commercial register entry - include for companies requiring registration in Handelsregister
1. Identification Documents: Copies of ID cards/passports of all managing directors and owners
2. Business Plan: Brief overview of business concept and activities
3. Lease Agreement: Copy of business premises lease or ownership documentation
4. Articles of Association: Draft or certified copy of company's articles of association
5. Professional Qualifications: Copies of relevant professional certificates if required for business type
6. Power of Attorney: If registration is being handled by a representative
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