The Informal Letter of Resignation is a crucial document in German employment relationships, used when an employee decides to voluntarily terminate their employment. Under German law, specifically BGB § 623, the resignation must be in written form and signed by hand - digital signatures or email notifications are not legally valid. The letter should include the employee's clear intention to resign, personal details, and the last working day calculated according to statutory notice periods (typically four weeks to the 15th or end of a calendar month, unless otherwise specified in the employment contract). While maintaining an informal tone is acceptable, the document must still meet all legal requirements and professional standards. This document is typically addressed to the immediate supervisor or HR department and may need to be copied to the works council if one exists in the organization.
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1. Personal Information and Date: Full name, address, employee ID (if applicable), and current date
2. Recipient Information: Supervisor's/HR manager's name, company name, and address
3. Subject Line: Clear indication that this is a resignation letter (Kündigung)
4. Main Statement: Clear statement of intention to resign and last working day according to notice period
5. Professional Closing: Polite closing statement, signature
1. Reason for Departure: Brief, positive explanation for leaving - optional and should be included only if maintaining good relations and reason is non-controversial
2. Gratitude Statement: Expression of thanks for opportunities and experiences - recommended for maintaining professional relationships
3. Handover Offer: Offer to assist with transition and knowledge transfer - include if you have significant responsibilities to transfer
4. Reference Request: Request for a work reference letter (Arbeitszeugnis) - include if not automatically provided by employer
1. Current Projects List: Optional attachment listing current projects and their status - attach if managing multiple projects
2. Handover Documentation: Optional attachment with detailed handover instructions for complex roles - include for senior positions or specialized roles
3. Employee ID/Access Cards List: Optional list of company property to be returned - include if you have multiple company items
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