The Farewell Letter to Company is a crucial professional document used when an employee is departing from an organization in the Philippines. This document serves as a formal announcement of departure while maintaining professional relationships and ensuring smooth transitions. It typically follows the resignation letter and should align with Philippine labor laws, particularly regarding notice periods (usually 30 days) and confidentiality obligations. The letter should reflect the Philippine business culture's emphasis on maintaining harmonious professional relationships and showing appropriate respect and gratitude. While not legally required, a well-crafted farewell letter can help preserve professional networks and leave a positive lasting impression with former colleagues and employers. The content and tone may vary depending on the position held, length of service, and circumstances of departure, but should always maintain professionalism and courtesy.
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1. Date and Address Block: Current date and company address details
2. Greeting: Professional salutation to the appropriate recipient(s)
3. Departure Announcement: Clear statement of resignation and last working day
4. Expression of Gratitude: Acknowledgment of opportunities and positive experiences during employment
5. Transition Information: Brief overview of handover plans and willingness to ensure smooth transition
6. Future Contact: Professional contact information for future correspondence
7. Closing: Professional closing statement and signature
1. Specific Achievements: Include when wanting to highlight particular projects or contributions, especially useful for maintaining professional relationships
2. Reason for Departure: Include when it's appropriate and beneficial to share the reason for leaving, such as career advancement or relocation
3. Team Recognition: Include when wanting to specifically acknowledge team members or mentors who have been particularly influential
4. Future Role Information: Include when comfortable sharing information about the new position or future plans
5. Offer of Continued Support: Include when willing to provide occasional assistance or consultation after departure
1. Handover Document: Optional attachment detailing current projects and responsibilities status
2. Contact Information Sheet: Optional attachment with updated personal contact details and professional social media profiles
3. Project Status Summary: Optional attachment providing overview of ongoing projects and their current status
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