Notice of Termination Template for United States

A Notice of Termination is an official document that employers must provide when ending someone's employment in the Philippines. It formally communicates the decision to end the working relationship, stating the effective date and grounds for termination as required by the Philippine Labor Code.

To be valid under Philippine law, this notice needs to explain the specific reasons for dismissal, give the employee a chance to respond, and provide the mandatory 30-day notice period unless there's just cause for immediate termination. Companies typically issue it after following due process procedures and documenting performance issues or policy violations.

Use a Notice of Termination when ending employment relationships in the Philippines for legitimate business reasons or just causes. Common situations include staff redundancies, business closures, serious misconduct, or persistent underperformance after proper evaluation and warnings.

The timing matters - issue this notice after completing the required due process but before the intended separation date. For terminations without just cause, provide it at least 30 days before the effective date. In cases of serious misconduct or similar grave offenses under Philippine labor laws, you can issue it immediately after investigating and documenting the violation through proper administrative proceedings.

• End Of Contract Letter: Used when fixed-term employment naturally expires, requiring no justification for non-continuation
• Letter For Not Renewing Contract: Notifies employees that their contract won't be renewed before the expiration date
• Separation Letter: Covers voluntary resignations or mutual agreement terminations with complete settlement terms
• Termination Of Services Letter: Addresses involuntary terminations for just cause or authorized reasons under Philippine labor law

• HR Managers & Department Heads: Draft and initiate the Notice of Termination after documenting performance issues or policy violations
• Company Legal Counsel: Reviews the notice to ensure compliance with Philippine labor laws and protect against wrongful termination claims
• Employee: Receives and acknowledges the notice, has the right to respond or appeal within the given timeframe
• DOLE Representatives: May review termination notices during labor disputes or compliance checks
• Labor Unions: Often involved in reviewing notices for unionized employees to ensure adherence to collective bargaining agreements

• Documentation Review: Gather performance evaluations, incident reports, or other evidence supporting the termination grounds
• Just Cause Verification: Confirm the reason aligns with authorized grounds under Philippine Labor Code Article 297
• Due Process Check: Ensure proper notices and hearings were conducted, with clear paper trails
• Employee Details: Compile accurate information about position, hire date, and employment terms
• Timeline Planning: Calculate the required notice period and final pay components
• Legal Compliance: Our platform generates compliant notices that include all mandatory elements under Philippine law

• Company Information: Full legal name, address, and authorized signatory details
• Employee Details: Complete name, position, department, and employment start date
• Termination Grounds: Clear statement of the specific legal basis under Philippine Labor Code
• Effective Date: Precise termination date considering mandatory notice periods
• Final Pay Details: List of all compensation, benefits, and settlements due
• Due Process Statement: Confirmation that proper procedures were followed
• Appeal Rights: Information about the employee's right to respond or contest
• Signature Blocks: Spaces for both employer and employee acknowledgment

A Notice of Termination differs significantly from a Disciplinary Action Notice in both purpose and timing within the Philippine employment context. While both documents are part of proper employee management, they serve distinct functions in the workplace.

• Purpose and Intent: A Notice of Termination ends the employment relationship, while a Disciplinary Action Notice aims to correct behavior and maintain employment
• Timing of Use: Disciplinary notices typically come before termination as part of progressive discipline, serving as formal warnings
• Legal Requirements: Termination notices must include specific grounds under Labor Code Article 297, while disciplinary notices focus on policy violations and improvement plans
• Response Process: Disciplinary notices usually require employee action plans and follow-up reviews, whereas termination notices primarily inform of separation terms