The Non Renewal Of Lease By Landlord document is a crucial legal instrument in Philippine property management, designed to formally communicate a landlord's decision not to extend an existing lease agreement. This document is typically used when a lease term is approaching its end date and the landlord has decided not to continue the landlord-tenant relationship. It must comply with Philippine legislation, particularly RA 9653 and the Civil Code, which require adequate notice periods and specific content requirements. The notice should be issued within the timeframe specified in the original lease agreement or as required by law, typically at least 30-60 days before the lease expiration. This document helps protect both parties' interests by clearly documenting the non-renewal decision and setting expectations for the lease termination process.
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1. Letterhead and Date: Landlord's complete name, address, and contact information, along with the current date
2. Tenant Information: Complete name and address of the tenant(s)
3. Subject Line: Clear indication that this is a Notice of Non-Renewal of Lease
4. Property Details: Complete address and description of the leased property
5. Notice of Non-Renewal: Clear statement of intention not to renew the lease
6. Current Lease Details: Reference to current lease agreement including start and end dates
7. Vacate Instructions: Clear statement of when the tenant must vacate the property
8. Property Inspection: Information about final inspection and return of security deposit
9. Signature Block: Space for landlord's signature, printed name, and date
1. Reason for Non-Renewal: Optional explanation for the non-renewal decision, if the landlord wishes to provide one
2. Return of Keys: Specific instructions about returning keys and access devices
3. Forwarding Address Request: Request for tenant to provide forwarding address for security deposit return
4. Utility Transfer: Instructions regarding the transfer or termination of utilities
5. Reference Offer: Optional offer to provide a reference if the tenant has been in good standing
1. Move-out Checklist: Detailed list of tenant responsibilities and conditions for proper move-out
2. Property Condition Form: Form to document the condition of the property upon move-out
3. Security Deposit Calculation Sheet: Breakdown of any deductions from security deposit, if applicable
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