End Of Service Notice Template for Philippines

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Key Requirements PROMPT example:

End Of Service Notice

"I need an End of Service Notice for a senior IT manager who is taking early retirement effective March 15, 2025, including provisions for retirement benefits and transfer of ongoing project responsibilities, compliant with Philippine labor laws."

Document background
The End of Service Notice is a crucial document required under Philippine employment law when terminating an employment relationship. It must be issued in compliance with the Labor Code of the Philippines and various Department of Labor and Employment (DOLE) regulations. This document is used when an employee's service is being terminated due to various reasons such as resignation, retirement, redundancy, or other legitimate grounds under Philippine law. The notice typically includes essential information such as the effective date of termination, reason for separation, final pay computation, benefits due, clearance requirements, and post-employment obligations. It serves as both a legal requirement and a practical tool for managing the separation process while protecting the rights and interests of both employer and employee.
Suggested Sections

1. Letter Header: Company letterhead, date, and reference number

2. Recipient Details: Employee's full name, position, and department

3. Subject Line: Clear indication that this is an End of Service Notice

4. Notice of Termination: Clear statement of employment termination and effective date

5. Reason for Termination: Statement of the legal grounds for termination in accordance with Philippine Labor Code

6. Notice Period: Specification of the notice period and last working day

7. Final Pay Details: Overview of final salary, benefits, and other entitlements

8. Company Property: List of company properties to be returned

9. Clearance Requirements: Process for obtaining clearance from various departments

10. Acknowledgment: Space for employee signature and date of receipt

Optional Sections

1. Retirement Benefits: Include when termination is due to retirement, detailing specific retirement benefits under RA 7641

2. Redundancy Package: Include when termination is due to redundancy, specifying additional compensation

3. Non-Compete Reminder: Include when employee is bound by existing non-compete agreements

4. Certificate of Employment: Option to request a certificate of employment

5. Continuation of Benefits: Include if certain benefits continue post-employment

6. Release and Quitclaim: Include when a separate quitclaim will be executed

7. Exit Interview: Include if an exit interview is required as part of the termination process

Suggested Schedules

1. Schedule A - Final Pay Computation: Detailed breakdown of final pay including basic salary, pro-rated 13th month pay, unused leave credits, and other monetary benefits

2. Schedule B - Company Property Checklist: Itemized list of company properties to be returned with their conditions

3. Schedule C - Clearance Form: Department-wise clearance checklist

4. Schedule D - Benefits Summary: Summary of post-employment benefits including insurance conversion privileges and retirement benefits if applicable

5. Appendix 1 - Employee Information Form: Form for updating contact information for future correspondence and final pay release

6. Appendix 2 - Certificate of Employment Request Form: Form for requesting employment certificates and references

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Manufacturing

Information Technology

Financial Services

Retail

Healthcare

Education

Construction

Business Process Outsourcing

Hospitality

Telecommunications

Mining

Agriculture

Transportation

Energy

Professional Services

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Payroll

Operations

Administration

Industrial Relations

Labor Relations

Benefits Administration

Relevant Roles

HR Manager

HR Director

Legal Counsel

HR Business Partner

Compensation and Benefits Manager

Employee Relations Manager

HR Operations Manager

HR Administrator

Compliance Officer

Department Manager

Line Manager

Senior HR Executive

HR Specialist

Payroll Manager

Legal Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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