The End of Service Notice is a crucial document in Indonesian employment law, required when terminating employment relationships in accordance with Law No. 13 of 2003 (as amended by Job Creation Law No. 11 of 2020). This document is used when an employment relationship is being terminated for any legally permitted reason, whether through resignation, retirement, redundancy, or other grounds specified in Indonesian labor regulations. The notice must include specific details about the termination, including the legal basis, effective date, and calculation of all statutory entitlements. It serves multiple purposes: documenting the formal end of employment, clarifying final entitlements, outlining the handover process, and ensuring compliance with Indonesian labor laws. The document is particularly important as it helps prevent future disputes and provides clear documentation for both parties regarding their rights and obligations during the termination process.
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1. Header Information: Company letterhead, date, reference number, and formal letter details
2. Addressee Details: Employee's full name, ID number, position, and department
3. Subject Line: Clear indication that this is an End of Service Notice
4. Notice of Termination: Formal statement of employment termination including the effective date
5. Reason for Termination: Clear statement of the legal grounds for termination under Indonesian law
6. Last Working Day: Specification of the employee's final working day
7. Termination Benefits: Detailed breakdown of all statutory entitlements including severance pay, service appreciation pay, and compensation rights
8. Company Property: List of company properties to be returned and process for return
9. Final Settlement: Information about final salary payment and timing of benefit disbursement
10. Signature Block: Space for authorized company representative's signature and employee acknowledgment
1. Handover Requirements: Include when the employee needs to transfer responsibilities or documents to others
2. Non-Compete Reminder: Include when the employee's contract contains post-employment restrictions
3. Reference Provision: Include when the company agrees to provide employment references
4. Outstanding Obligations: Include when there are pending loans, advances, or other financial matters to be settled
5. Exit Interview: Include when the company requires an exit interview process
1. Schedule A - Calculation of Benefits: Detailed calculation of severance pay, appreciation pay, and other entitlements as per Indonesian labor law
2. Schedule B - Company Property Checklist: Itemized list of company assets to be returned
3. Schedule C - Handover Document List: List of documents and responsibilities to be transferred
4. Schedule D - Final Settlement Statement: Comprehensive statement showing final salary, deductions, and net payment
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