The Termination Letter With Cause is a crucial document in New Zealand employment law, used when an employer needs to formally end an employment relationship due to serious misconduct, ongoing performance issues, or other justifiable causes. This document must comply with the Employment Relations Act 2000 and demonstrate that a fair and reasonable process has been followed, including prior warnings where appropriate. The letter serves multiple purposes: it formally communicates the termination decision, documents the specific reasons for termination, outlines any final payments or obligations, and creates a record of the employer's compliance with legal requirements. The document is particularly important in New Zealand's employment law context, where employers must demonstrate both substantive justification and procedural fairness in termination decisions.
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1. Date and Address Block: Current date and recipient's full contact details
2. Subject Line: Clear indication that this is a termination of employment notice
3. Opening Statement: Direct statement of employment termination, including effective date
4. Cause for Termination: Clear explanation of the specific reason(s) for termination, referencing relevant incidents or behavior
5. Prior Warnings and Process: Summary of previous warnings, meetings, or improvement plans that preceded this decision
6. Final Pay Information: Details of final salary, holiday pay, and other entitlements
7. Company Property Return: List of company items to be returned and process for return
8. Closing Statement: Professional closing with next steps and contact information for questions
1. Garden Leave Provisions: Include when employee is required to serve garden leave during notice period
2. Confidentiality Reminder: Include when employee has access to sensitive information
3. Post-Employment Restrictions: Include when existing employment agreement contains non-compete or non-solicitation clauses
4. Reference Policy: Include when specifying company's position on providing future references
5. Outplacement Support: Include when company is offering career transition assistance
6. Healthcare Benefits: Include when discussing continuation or termination of health benefits
1. Final Pay Calculation: Detailed breakdown of final payment including salary, holiday pay, and other entitlements
2. Previous Warning Letters: Copies of formal warnings or performance improvement plans
3. Meeting Minutes: Records of disciplinary meetings or performance discussions
4. Company Property Checklist: List of company assets to be returned with acknowledgment form
5. Exit Process Checklist: Step-by-step guide for completing termination process
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