The Software Quotation document is a crucial commercial instrument used in New Zealand's technology sector when a software vendor or IT solutions provider proposes software products or services to potential clients. This document type is essential in the pre-contractual phase of software procurement, providing detailed information about software specifications, implementation services, costs, and terms of delivery. Governed by New Zealand law, particularly the Contract and Commercial Law Act 2017 and related legislation, it serves as a formal proposal that can be converted into a binding agreement upon acceptance. The document is typically used when organizations seek to acquire software solutions, whether off-the-shelf or custom-developed, and requires careful consideration of both technical specifications and commercial terms to ensure clarity and compliance with New Zealand's legal framework.
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1. Quote Reference Number and Date: Unique identifier for the quotation and its issue date
2. Client Details: Full legal name and contact information of the prospective client
3. Vendor Details: Full legal name, contact information, and any relevant registration numbers of the software vendor
4. Software Solution Overview: High-level description of the proposed software solution and its primary functions
5. Scope of Services: Detailed breakdown of what is included in the quotation, including software licenses, implementation, and support services
6. Pricing Structure: Itemized costs, including software licenses, implementation, customization, and ongoing services
7. Payment Terms: Payment schedule, accepted payment methods, and any deposit requirements
8. Validity Period: Duration for which the quotation remains valid
9. Terms and Conditions: Standard terms governing the quotation, including GST treatment, intellectual property rights, and basic warranty terms
1. Implementation Timeline: Estimated project timeline and key milestones, used when the solution requires significant implementation work
2. Training Services: Details of available training options and associated costs, included when training services are relevant to the solution
3. Hardware Requirements: Specification of required hardware infrastructure, included when the software has specific hardware dependencies
4. Service Level Agreement Preview: Overview of proposed service levels and support terms, included for solutions with ongoing support requirements
5. Custom Development Details: Specifications for any custom development work, included when the solution requires customization
6. Data Migration Services: Details of data migration services and costs, included when data migration is part of the solution
7. Third-Party Integrations: Information about third-party software integrations and associated costs, included when relevant to the solution
1. Schedule A: Technical Specifications: Detailed technical specifications of the software, including features, functions, and system requirements
2. Schedule B: Service Level Details: Comprehensive breakdown of support levels, response times, and service commitments
3. Schedule C: Price Breakdown: Detailed breakdown of all costs, including optional components and volume-based pricing
4. Appendix 1: Software Modules: Detailed description of available software modules and their functionalities
5. Appendix 2: Implementation Plan: Detailed implementation methodology and timeline
6. Appendix 3: Terms Glossary: Definitions of technical terms and abbreviations used in the quotation
Relevant legal definitions
Acceptance Criteria
Business Day
Client
Confidential Information
Configuration
Customization
Data Migration
Deliverables
Documentation
Effective Date
End User
Force Majeure
GST
Implementation Services
Intellectual Property Rights
License
Maintenance Services
Payment Terms
Professional Services
Project Timeline
Quote
Service Level Agreement
Software
Software Modules
Source Code
Specifications
Support Services
System Requirements
Third-Party Software
Training Services
Updates
Upgrades
User Access
Validity Period
Vendor
Business Day
Client
Confidential Information
Configuration
Customization
Data Migration
Deliverables
Documentation
Effective Date
End User
Force Majeure
GST
Implementation Services
Intellectual Property Rights
License
Maintenance Services
Payment Terms
Professional Services
Project Timeline
Quote
Service Level Agreement
Software
Software Modules
Source Code
Specifications
Support Services
System Requirements
Third-Party Software
Training Services
Updates
Upgrades
User Access
Validity Period
Vendor
Clauses
Scope of Supply
Pricing and Payment
Software License
Implementation Services
Service Levels
Intellectual Property
Confidentiality
Data Protection
Warranties
Limitation of Liability
Force Majeure
Term and Termination
Acceptance Testing
Training and Support
Documentation
Maintenance and Updates
Third-Party Integration
System Requirements
Change Management
Dispute Resolution
Governing Law
Assignment
Entire Agreement
Notice
Severability
GST and Taxation
Insurance
Indemnification
Service Availability
Data Security
Pricing and Payment
Software License
Implementation Services
Service Levels
Intellectual Property
Confidentiality
Data Protection
Warranties
Limitation of Liability
Force Majeure
Term and Termination
Acceptance Testing
Training and Support
Documentation
Maintenance and Updates
Third-Party Integration
System Requirements
Change Management
Dispute Resolution
Governing Law
Assignment
Entire Agreement
Notice
Severability
GST and Taxation
Insurance
Indemnification
Service Availability
Data Security
Relevant Industries
Information Technology
Financial Services
Healthcare
Retail
Manufacturing
Professional Services
Education
Government
Telecommunications
Construction
Hospitality
Transport and Logistics
Agriculture
Non-profit Organizations
Relevant Teams
Information Technology
Procurement
Finance
Legal
Operations
Sales
Business Development
Project Management
Software Development
Solutions Architecture
Commercial Operations
Risk Management
Vendor Management
Relevant Roles
Chief Information Officer
IT Director
Procurement Manager
Software Sales Manager
Business Development Manager
Solutions Architect
IT Project Manager
Financial Controller
Operations Manager
Technical Director
Commercial Manager
Legal Counsel
Systems Administrator
Technology Consultant
Chief Technology Officer
Software Development Manager
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