The Software Contractor Invoice is a essential document for independent software developers and development companies operating in New Zealand's growing technology sector. This document type is specifically designed to comply with New Zealand's tax and commercial legislation, including the Goods and Services Tax Act 1985 and Contract and Commercial Law Act 2017. It is used when a software contractor needs to bill clients for services such as software development, system maintenance, programming, or technical consulting. The invoice must include mandatory elements such as GST registration details, unique invoice numbering, and clear service descriptions, while also accommodating project-specific information and detailed time tracking. This document type is particularly important for maintaining clear financial records and ensuring compliance with New Zealand's contractor tax obligations.
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1. Invoice Header: Contains the word 'Tax Invoice', date, unique invoice number, and contractor's business details including GST number
2. Client Information: Full legal name and address of the client company/entity being invoiced
3. Service Description: Brief description of the software development services provided
4. Billing Period: The time period covered by the invoice
5. Payment Details: Bank account information, payment terms, and due date
6. Calculation Summary: Subtotal, GST amount (if registered), and total amount due in NZD
7. Legal Statement: Standard statement confirming GST registration and payment terms
1. Purchase Order Reference: Include when client requires PO numbers for payment processing
2. Project Reference: When work relates to specific project(s), include project codes or names
3. Rate Card: When billing multiple different rates or roles
4. Late Payment Terms: Include when specifying penalties or interest for late payment
5. Discount Terms: When offering early payment or other discount options
6. Special Instructions: Any unique billing or payment requirements specified in the contractor agreement
1. Schedule A - Time Sheet: Detailed breakdown of hours worked, dates, and specific tasks completed
2. Schedule B - Expense Detail: Itemized list of reimbursable expenses with receipts if applicable
3. Schedule C - Milestone Completion: List of completed project milestones being billed
4. Appendix 1 - Supporting Documentation: Any required supporting documents such as approved timesheets or delivery confirmations
Relevant legal definitions
Services
Billing Period
Rate
GST
Payment Terms
Due Date
Late Payment
Deliverables
Time Sheet
Work Hours
Milestone
Project
Sprint
Development Services
Maintenance Services
Support Services
Expenses
Purchase Order
Invoice Number
GST Number
Client Reference
Project Code
Hourly Rate
Daily Rate
Time Unit
Currency
Payment Method
Bank Account
Additional Charges
Approved Expenses
Billing Period
Rate
GST
Payment Terms
Due Date
Late Payment
Deliverables
Time Sheet
Work Hours
Milestone
Project
Sprint
Development Services
Maintenance Services
Support Services
Expenses
Purchase Order
Invoice Number
GST Number
Client Reference
Project Code
Hourly Rate
Daily Rate
Time Unit
Currency
Payment Method
Bank Account
Additional Charges
Approved Expenses
Clauses
Relevant Industries
Information Technology
Software Development
Digital Services
Technology Consulting
Professional Services
Financial Technology
E-commerce
Healthcare Technology
Education Technology
Manufacturing Technology
Relevant Teams
Finance
Accounting
Procurement
Information Technology
Software Development
Operations
Legal
Accounts Payable
Project Management
Vendor Management
Relevant Roles
Software Developer
Software Engineer
Technical Consultant
IT Contractor
Systems Architect
DevOps Engineer
Project Manager
Accounts Payable Manager
Finance Director
Procurement Manager
Contract Administrator
Financial Controller
Bookkeeper
Chief Technology Officer
IT Project Manager
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