Photo Agreement Template for New Zealand

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Key Requirements PROMPT example:

Photo Agreement

"I need a Photo Agreement for a commercial product photoshoot scheduled for March 2025, where our company will need exclusive worldwide rights to use the images for both digital and print advertising, with the photographer retaining credit rights but no usage rights."

Document background
The Photo Agreement serves as a crucial legal document in New Zealand's professional photography industry, establishing clear terms and protecting the interests of both photographers and clients. This agreement is essential when engaging photography services for various purposes, including commercial shoots, events, portraits, or corporate photography. It addresses key aspects such as copyright ownership, usage licenses, service scope, delivery specifications, and payment terms, all while ensuring compliance with New Zealand's legal framework, including the Copyright Act 1994, Privacy Act 2020, and Consumer Guarantees Act 1993. The Photo Agreement can be tailored to specific photography needs while maintaining its core protective elements for all parties involved.
Suggested Sections

1. Parties: Identifies the photographer and the client, including full legal names and contact details

2. Background: Brief context about the photography services being provided and the purpose of the agreement

3. Definitions: Defines key terms used throughout the agreement, including 'Photographs', 'Services', 'Deliverables', etc.

4. Scope of Services: Detailed description of the photography services to be provided, including type of photography and specific requirements

5. Copyright and Intellectual Property: Establishes copyright ownership and licenses granted to the client for using the photographs

6. Payment Terms: Details of fees, payment schedule, and any additional costs

7. Delivery and Timeline: Specifies when and how the photographs will be delivered, including format and quality specifications

8. Photographer's Obligations: Lists the photographer's responsibilities, including quality standards and professional conduct

9. Client's Obligations: Outlines what the client must do to facilitate the photography service

10. Cancellation and Rescheduling: Terms for cancelling or rescheduling the photography session

11. Liability and Insurance: Limits of liability and insurance requirements

12. General Terms: Standard contract clauses including governing law, disputes, and notices

Optional Sections

1. Model Release: Required when photographs will include identifiable individuals who need to consent to image use

2. Location Requirements: Needed for shoots at specific locations, including access permissions and site requirements

3. Commercial Usage Rights: Additional terms for commercial use of photographs, including advertising and marketing rights

4. Digital Manipulation: Terms regarding editing, retouching, and digital manipulation of photographs

5. Social Media Usage: Specific terms for social media usage and attribution requirements

6. Equipment and Props: Details about specific equipment or props to be used or provided

7. Travel and Accommodation: Required for assignments involving travel, specifying travel arrangements and costs

Suggested Schedules

1. Schedule 1: Service Specifications: Detailed breakdown of photography services, including number of images, style, and specific shot requirements

2. Schedule 2: Price List: Comprehensive pricing including base rate, additional hours, and extra services

3. Schedule 3: Delivery Specifications: Technical specifications for image delivery including file formats, resolution, and color profiles

4. Appendix A: Shot List: Specific list of required photographs or poses (particularly relevant for events or commercial shoots)

5. Appendix B: Location Details: Information about shooting locations including maps, access details, and specific requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Media and Entertainment

Advertising

Events and Hospitality

Real Estate

Fashion and Beauty

Corporate Services

Retail

Tourism

Education

Wedding and Special Events

Publishing

E-commerce

Relevant Teams

Legal

Marketing

Creative

Communications

Events

Digital

Content

Brand

Production

Commercial

Operations

Relevant Roles

Photographer

Creative Director

Marketing Manager

Events Manager

Art Director

Content Manager

Brand Manager

Communications Manager

Digital Marketing Specialist

Production Manager

Wedding Planner

Real Estate Agent

E-commerce Manager

Social Media Manager

Legal Counsel

Contract Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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