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Event Photography Contract

Event Photography Contract Template for New Zealand

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Key Requirements PROMPT example:

Event Photography Contract

"I need an Event Photography Contract for a wedding photography business based in Auckland, New Zealand, that includes provisions for a second shooter and covers destination weddings throughout New Zealand, with specific clauses for weather contingencies and accommodation costs."

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The Event Photography Contract serves as a crucial legal document for professional photographers and photography businesses operating in New Zealand. It is designed to protect both the photographer's and client's interests when engaging in event photography services, whether for weddings, corporate events, sports competitions, or other special occasions. The contract addresses key aspects such as service specifications, delivery timelines, payment structures, and copyright ownership, while ensuring compliance with New Zealand legislation including the Copyright Act 1994, Privacy Act 2020, and Consumer Guarantees Act 1993. This document is essential for establishing clear expectations, preventing disputes, and providing a professional framework for the delivery of photography services.
Suggested Sections

1. Parties: Identification of the photographer/photography business and the client, including full legal names and contact details

2. Background: Brief context about the event and the purpose of engaging photography services

3. Definitions: Key terms used throughout the contract, including 'Event', 'Deliverables', 'Raw Files', etc.

4. Scope of Services: Detailed description of photography services to be provided, including event date, time, location, and duration

5. Photographer's Obligations: Specific responsibilities of the photographer, including equipment provision, backup arrangements, and professional conduct

6. Client's Obligations: Client responsibilities including venue access, providing shot lists, and ensuring reasonable working conditions

7. Deliverables: Specific details about the final products, including number of photos, format, editing style, and delivery timeline

8. Payment Terms: Comprehensive details about fees, deposit requirements, payment schedule, and additional costs

9. Copyright and Usage Rights: Specifics about image ownership, licensing, and permitted uses by both parties

10. Cancellation and Rescheduling: Terms and conditions for cancellation or date changes by either party

11. Liability and Insurance: Limitation of liability clauses and insurance requirements

12. General Terms: Standard contract provisions including governing law, dispute resolution, and entire agreement clause

Optional Sections

1. Second Shooter Provisions: Terms relating to additional photographers when required for larger events

2. Social Media Usage: Specific terms for social media sharing and tagging requirements

3. Album Design and Production: Terms specific to album creation, including client approval process and revision limits

4. Drone Photography: Additional terms and conditions for aerial photography services if offered

5. Video Services: Terms specific to videography if offered alongside photography

6. Privacy and Data Protection: Additional privacy provisions for events with sensitive nature or involving minors

7. Force Majeure: Specific provisions for unforeseen circumstances beyond normal cancellation terms

8. International Travel: Additional terms for events requiring international travel

Suggested Schedules

1. Schedule 1: Price List: Detailed breakdown of package prices, additional hours, and extra services

2. Schedule 2: Shot List: Specific photos requested by the client, including must-have shots and group compositions

3. Schedule 3: Timeline: Detailed event schedule including key moments to be photographed

4. Schedule 4: Delivery Specifications: Technical specifications for deliverables including file formats, resolution, and delivery method

5. Appendix A: Style Guide: Examples of desired photography style and editing preferences

6. Appendix B: Venue Details: Specific information about the venue including access points, restricted areas, and lighting conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Event
Services
Photographer
Client
Venue
Deliverables
Raw Files
Edited Images
Final Images
Digital Files
Print Release
Copyright
License
Intellectual Property Rights
Deposit
Balance Payment
Additional Costs
Shot List
Coverage Hours
Overtime
Force Majeure
Business Day
Confidential Information
Personal Information
Image Resolution
Digital Format
Delivery Date
Second Shooter
Gallery
Proof Images
Usage Rights
Commercial Use
Personal Use
Social Media
Working Hours
Cancellation Fee
Rescheduling Fee
Equipment
Relevant Industries

Photography and Visual Arts

Events and Entertainment

Wedding Industry

Corporate Services

Media and Communications

Tourism and Hospitality

Sports and Recreation

Education

Retail and Consumer Services

Relevant Teams

Legal

Marketing

Communications

Events

Creative Services

Business Development

Client Services

Operations

Administration

Relevant Roles

Professional Photographer

Event Photographer

Wedding Photographer

Photography Business Owner

Event Coordinator

Marketing Manager

Communications Director

Brand Manager

Creative Director

Legal Counsel

Contract Administrator

Event Manager

Wedding Planner

Business Development Manager

Industries
Copyright Act 1994: Governs intellectual property rights for photographs, including ownership, licensing, and usage rights. Essential for specifying who owns the photos and how they can be used.
Consumer Guarantees Act 1993: Ensures the quality of services provided to consumers, including guarantees that services will be carried out with reasonable care and skill.
Privacy Act 2020: Regulates how personal information is collected, used, stored, and shared. Relevant for handling client data and photo usage permissions.
Contract and Commercial Law Act 2017: Provides the legal framework for contract formation, terms, and enforcement in New Zealand.
Fair Trading Act 1986: Prohibits misleading and deceptive conduct in trade, ensuring clear and accurate representation of services and pricing.
Goods and Services Tax Act 1985: Governs GST obligations for photography services and related products.
Electronic Transactions Act 2002: Relevant for digital delivery of photos and electronic contracts if the agreement is formed online.
Harmful Digital Communications Act 2015: Pertinent for the handling and sharing of digital photographs, especially in cases involving sensitive content or potential misuse.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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