This Intern Confidentiality Agreement is essential for organizations in New Zealand that engage interns who may have access to sensitive business information, trade secrets, or proprietary data during their internship. The agreement ensures compliance with New Zealand law, including the Employment Relations Act 2000 and Privacy Act 2020, while establishing clear confidentiality obligations appropriate for an internship context. It should be used at the commencement of any internship where the intern may have access to confidential information, whether working in person or remotely. The agreement includes provisions for protecting various types of confidential information, handling of intellectual property, data security requirements, and post-internship obligations, all tailored to the unique requirements of the New Zealand legal framework.
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1. Parties: Identifies the organization and the intern who are entering into the agreement
2. Background: Explains the context of the internship and the need for confidentiality
3. Definitions: Defines key terms including 'Confidential Information', 'Intellectual Property', 'Internship Period' and other relevant terms
4. Scope of Confidentiality: Details what information is considered confidential and protected under the agreement
5. Confidentiality Obligations: Sets out the intern's specific obligations regarding confidential information, including non-disclosure and security measures
6. Permitted Disclosures: Specifies circumstances under which confidential information may be disclosed (e.g., with written permission or as required by law)
7. Return of Materials: Requirements for returning or destroying confidential information at the end of the internship or upon request
8. Duration of Obligations: Specifies how long the confidentiality obligations remain in effect after the internship ends
9. General Provisions: Standard contract clauses including governing law, entire agreement, and amendments
1. Intellectual Property Rights: Additional section when the intern may be involved in creating IP during the internship
2. Social Media and Public Communications: Include when the intern may have access to social media accounts or may make public statements
3. Data Protection Obligations: Additional section when the intern will have access to personal data protected under privacy laws
4. Third Party Information: Include when the intern may have access to confidential information belonging to clients or business partners
5. Security Protocols: Additional section specifying specific security measures when the intern will have access to highly sensitive information or systems
6. Post-Internship References: Include when addressing how the intern may reference their work while maintaining confidentiality
1. Schedule 1 - Categories of Confidential Information: Lists specific types of confidential information the intern will have access to
2. Schedule 2 - Approved Project Description: Description of the intern's project/work that can be used for their portfolio or CV
3. Schedule 3 - Security Procedures: Details specific security procedures and protocols the intern must follow
4. Appendix A - Acknowledgment Form: Form for the intern to sign acknowledging receipt of specific confidential information
Relevant legal definitions
Agreement
Authorized Persons
Business Day
Company
Confidential Information
Disclosing Party
Effective Date
Electronic Systems
Intellectual Property
Intellectual Property Rights
Intern
Internship
Internship Period
Material
Permitted Purpose
Personal Information
Project
Protected Information
Representatives
Security Requirements
Services
Third Party Information
Trade Secrets
Unauthorized Disclosure
Work Product
Authorized Persons
Business Day
Company
Confidential Information
Disclosing Party
Effective Date
Electronic Systems
Intellectual Property
Intellectual Property Rights
Intern
Internship
Internship Period
Material
Permitted Purpose
Personal Information
Project
Protected Information
Representatives
Security Requirements
Services
Third Party Information
Trade Secrets
Unauthorized Disclosure
Work Product
Clauses
Confidentiality
Non-Disclosure
Intellectual Property
Data Protection
Security Measures
Return of Materials
Duration and Survival
Permitted Disclosures
Breach and Remedies
Termination
Assignment
Severability
Governing Law
Jurisdiction
Entire Agreement
Amendment
Notice
Force Majeure
Indemnification
Acknowledgment
Third Party Rights
Waiver
Non-Disclosure
Intellectual Property
Data Protection
Security Measures
Return of Materials
Duration and Survival
Permitted Disclosures
Breach and Remedies
Termination
Assignment
Severability
Governing Law
Jurisdiction
Entire Agreement
Amendment
Notice
Force Majeure
Indemnification
Acknowledgment
Third Party Rights
Waiver
Relevant Industries
Technology
Financial Services
Healthcare
Professional Services
Manufacturing
Research & Development
Education
Media & Entertainment
Biotechnology
Consulting
Legal Services
Government
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
People and Culture
Graduate Recruitment
Talent Acquisition
Learning and Development
Risk Management
Corporate Affairs
Operations
Relevant Roles
Human Resources Manager
Legal Counsel
Internship Program Coordinator
Talent Acquisition Manager
Department Manager
Project Manager
Chief Executive Officer
Operations Manager
Compliance Officer
General Counsel
People and Culture Director
Training and Development Manager
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