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Event Partnership Contract

Event Partnership Contract Template for New Zealand

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Key Requirements PROMPT example:

Event Partnership Contract

"I need an Event Partnership Contract for a three-day music festival planned for March 2025 in Auckland, establishing a partnership between my event management company and a major venue owner, with specific focus on revenue sharing and sustainability requirements."

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Document background
The Event Partnership Contract serves as a crucial legal framework for parties collaborating on event organization and execution in New Zealand. This document is essential when two or more parties wish to formalize their partnership for planning, managing, and delivering events, whether they be corporate functions, cultural festivals, sporting events, or entertainment shows. The contract ensures compliance with New Zealand legislation, including the Contract and Commercial Law Act 2017, Partnership Law Act 2019, and Health and Safety at Work Act 2015. It covers essential elements such as profit sharing, risk allocation, intellectual property rights, marketing responsibilities, and operational requirements. The document is particularly valuable for protecting all parties' interests while establishing clear guidelines for successful event delivery and partnership management.
Suggested Sections

1. Parties: Identification and details of all parties entering into the partnership agreement

2. Background: Context of the partnership and event, including the purpose and objectives of the collaboration

3. Definitions: Definitions of key terms used throughout the agreement

4. Event Details: Specific information about the event, including date, venue, and nature of the event

5. Partnership Terms: Core terms of the partnership, including duration, scope, and nature of the relationship

6. Roles and Responsibilities: Detailed outline of each partner's duties, obligations, and contributions

7. Financial Arrangements: Financial terms including revenue sharing, cost allocation, and payment terms

8. Intellectual Property: Rights and usage of trademarks, logos, and other intellectual property

9. Marketing and Promotion: Terms regarding event promotion, branding, and marketing responsibilities

10. Insurance and Liability: Insurance requirements and allocation of risks between partners

11. Termination: Conditions and process for ending the partnership

12. Dispute Resolution: Process for resolving disagreements between partners

13. General Provisions: Standard legal provisions including governing law, notices, and amendments

Optional Sections

1. Force Majeure: Provisions for unforeseen circumstances preventing event execution

2. Alcohol Service: Required when the event involves alcohol service, including licensing requirements

3. Broadcasting Rights: Terms for media coverage and broadcasting arrangements

4. Sustainability Requirements: Environmental considerations and sustainable practices for the event

5. VIP Arrangements: Special provisions for VIP guests or specific attendees

6. Security Arrangements: Detailed security requirements for high-profile or large-scale events

7. Cultural Considerations: Special provisions for events involving cultural elements or requirements

Suggested Schedules

1. Schedule 1 - Event Specification: Detailed event requirements, timeline, and technical specifications

2. Schedule 2 - Financial Schedule: Detailed budget, cost breakdown, and revenue projections

3. Schedule 3 - Marketing Plan: Comprehensive marketing strategy and promotional activities

4. Schedule 4 - Venue Details: Venue specifications, layout, and technical requirements

5. Schedule 5 - Insurance Requirements: Specific insurance coverage requirements and limits

6. Appendix A - Brand Guidelines: Guidelines for use of logos, branding, and marketing materials

7. Appendix B - Health and Safety Plan: Risk assessment and safety management procedures

8. Appendix C - Contact Directory: Key contacts and responsibilities for all parties involved

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Event
Event Date
Event Revenue
Event Venue
Force Majeure
Intellectual Property Rights
Marketing Materials
Net Profit
Partner
Partnership Period
Business Day
Confidential Information
Effective Date
Event Assets
Event Specifications
Gross Revenue
Key Performance Indicators
Licensed Marks
Marketing Plan
Operating Expenses
Partnership Assets
Sponsorship Rights
Term
Territory
Venue Requirements
Working Committee
Brand Guidelines
Direct Costs
Event Staff
Health and Safety Plan
Insurance Requirements
Partner Contribution
Permitted Use
Related Entities
Security Requirements
Termination Date
Venue License
Commencement Date
Event Equipment
Material Breach
Participating Sponsors
Project Timeline
Quality Standards
Regulatory Requirements
Target Audience
Clauses
Event Specifications
Partnership Terms
Financial Arrangements
Revenue Sharing
Roles and Responsibilities
Marketing and Promotion
Intellectual Property
Venue Requirements
Insurance
Liability
Indemnification
Health and Safety
Confidentiality
Data Protection
Force Majeure
Term and Termination
Dispute Resolution
Governing Law
Assignment
Amendments
Notices
Entire Agreement
Severability
Waiver
Performance Obligations
Risk Allocation
Sponsorship Rights
Brand Usage
Quality Control
Reporting Requirements
Staff and Personnel
Security Arrangements
Environmental Compliance
Regulatory Compliance
Default and Remedies
Cancellation
Sub-contracting
Competition Restrictions
Media Rights
Emergency Procedures
Relevant Industries

Entertainment

Sports

Hospitality

Media and Broadcasting

Cultural Arts

Corporate Events

Education

Tourism

Technology

Food and Beverage

Retail

Non-profit

Relevant Teams

Legal

Operations

Marketing

Finance

Business Development

Risk and Compliance

Event Management

Commercial

Sponsorship

Brand Management

Relevant Roles

Event Manager

Partnership Director

Legal Counsel

Operations Manager

Marketing Director

Sponsorship Manager

Venue Manager

Business Development Manager

Risk Manager

Finance Director

Compliance Officer

Project Manager

Commercial Director

Brand Manager

Industries
Contract and Commercial Law Act 2017: Primary legislation governing formation and enforcement of contracts in New Zealand, including electronic transactions and contractual remedies
Partnership Law Act 2019: Governs the formation, operation, and dissolution of partnerships in New Zealand, defining rights and obligations of partners
Health and Safety at Work Act 2015: Ensures safety of workers and attendees at events, defining obligations for hazard management and risk mitigation
Privacy Act 2020: Regulates how personal information of event attendees and partners must be collected, used, stored, and disclosed
Fair Trading Act 1986: Ensures fair trading practices and prohibits misleading conduct in trade, including event promotion and partner relationships
Major Events Management Act 2007: Relevant for larger events, protecting sponsorship rights and preventing ambush marketing
Consumer Guarantees Act 1993: Ensures quality standards and consumer rights are maintained in services provided at events
Sale and Supply of Alcohol Act 2012: Relevant if the event involves alcohol service, governing licensing and responsible service requirements
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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