Electrical Invoice Template for New Zealand

An electrical invoice is your formal request for payment after completing electrical work in New Zealand. This document must comply with the Goods and Services Tax Act 1985, Electricity Act 1992, and related safety regulations to ensure both legal compliance and proper business records.

When do you need this document?

You need an electrical invoice whenever you complete electrical services for clients in New Zealand. This includes residential electrical installations, commercial electrical maintenance, emergency electrical repairs, electrical safety inspections, and supply of electrical materials. Licensed electrical workers and electrical contracting companies use this document to bill clients for services ranging from simple power point installations to complex commercial electrical systems. Property managers, building owners, and strata management companies also require properly formatted electrical invoices for their records and insurance purposes.

Key legal considerations

Your electrical invoice must include specific mandatory information under New Zealand law. The Goods and Services Tax Act 1985 requires you to display your GST number, calculate GST correctly at 15%, and show the total GST amount separately. You must provide detailed descriptions of electrical work performed, including compliance with Electricity (Safety) Regulations 2010. Include any electrical compliance certificates issued, warrant of electrical fitness details, and safety inspection results. The Fair Trading Act 1986 requires accurate representation of services and transparent pricing. Under the Contract and Commercial Law Act 2017, your invoice serves as evidence of the commercial transaction, so ensure all work descriptions are clear and accurate. Payment terms must be clearly stated, and the invoice should reference any relevant electrical standards or codes followed during the work.

Legal requirements in New Zealand

New Zealand electrical invoices must comply with several specific legal requirements. Under the Electricity Act 1992, any electrical work must be performed by licensed electrical workers, and this should be reflected on your invoice with appropriate license details. The Goods and Services Tax Act 1985 mandates that if you're GST registered, you must include your GST number, show GST-inclusive and GST-exclusive amounts, and calculate the 15% GST correctly. Your invoice must contain your business name, address, and contact details as registered with the Companies Office. Include the client's full name and address, invoice date, due date, and unique invoice number for tracking purposes. Any electrical compliance certificates or inspection reports should be referenced, and you should specify which electrical standards or regulations the work complies with. For commercial properties, you may need to include warrant of electrical fitness information or building compliance details.