A Complaint Letter About Harassment is a formal document used to report and seek resolution for harassment incidents within New Zealand's legal framework. This document is essential when an individual needs to formally document harassment experiences and request specific actions from authorities or organizations. It should be used when informal resolution attempts have been unsuccessful or when the severity of the harassment warrants immediate formal action. The letter must comply with New Zealand legislation, including the Harassment Act 1997, Human Rights Act 1993, and where applicable, the Employment Relations Act 2000. It typically includes detailed descriptions of incidents, impact statements, and requested remedial actions, serving as a formal record that may be used in legal proceedings or organizational dispute resolution processes.
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1. Sender's Details: Full name, address, and contact information of the person making the complaint
2. Recipient's Details: Name, title, and address of the person or organization to whom the complaint is directed
3. Date: Current date of writing the complaint letter
4. Subject Line: Clear indication that this is a formal harassment complaint
5. Introduction: Brief statement identifying yourself and your relationship to the harasser (e.g., colleague, tenant, neighbor)
6. Details of Harassment: Specific incidents with dates, times, locations, and nature of harassment
7. Impact Statement: Description of how the harassment has affected you personally, professionally, or emotionally
8. Action Request: Clear statement of what action you want taken to address the situation
9. Closing: Professional closing with indication of expected response timeframe
1. Previous Actions Taken: Description of any prior attempts to address the harassment, including dates and outcomes of previous complaints or discussions
2. Witness Information: Names and contact information of any witnesses to the harassment incidents
3. Safety Concerns: Any immediate safety concerns or threats that require urgent attention
4. Legal Rights Reference: Reference to relevant legislation or workplace policies that have been violated
5. Medical Impact: Description of any medical or psychological treatment sought as a result of the harassment
1. Incident Log: Detailed chronological log of all harassment incidents with specific dates, times, and descriptions
2. Evidence Collection: Copies of relevant emails, messages, photographs, or other documentary evidence of harassment
3. Witness Statements: Written statements from witnesses who observed the harassment
4. Medical Records: Copies of relevant medical reports or psychological assessments if applicable
5. Previous Correspondence: Copies of any previous complaints or correspondence related to the harassment
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