A Work Order Invoice is essential in Dutch business operations where formal documentation of completed work and payment requests is required. This document type is particularly relevant when services or work have been performed based on a prior agreement or work order, and payment needs to be requested in compliance with Dutch law. The document must include all elements required by Dutch VAT legislation (Wet op de omzetbelasting 1968) and the Dutch Civil Code (Burgerlijk Wetboek), including proper VAT calculations, payment terms (maximum 60 days for business transactions), and complete business details of both parties. A Work Order Invoice serves as an official record for tax purposes and must be retained for 7 years under Dutch record-keeping requirements.
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1. Invoice Header: Company logo, invoice number, date, and 'INVOICE' clearly marked
2. Supplier Details: Full legal business name, address, VAT number, Chamber of Commerce (KvK) number, and contact information
3. Client Details: Client's full legal name, billing address, and if applicable, their VAT number
4. Work Order Reference: Reference to the specific work order number, purchase order number, or contract this invoice relates to
5. Service Description: Detailed description of services provided, including dates of service delivery
6. Pricing Breakdown: Itemized list of services with unit prices, quantities, and subtotals
7. VAT Calculation: Applicable VAT rate(s) and amounts calculated
8. Total Amount: Subtotal, VAT amount, and total amount due in EUR
9. Payment Terms: Due date, payment methods, bank account details, and any early payment discounts
10. Legal Notices: Standard invoice declarations required under Dutch law
1. Time Sheet: Detailed breakdown of hours worked, applicable for time-based services
2. Discount Section: Details of any applied discounts or special pricing arrangements
3. Project Milestones: For phased work, listing completed milestones and corresponding payments
4. Material Costs: Itemized list of materials used, if the work order includes materials
5. Special Terms: Any special payment arrangements or project-specific terms
6. Currency Exchange: For international clients, including exchange rate information if relevant
1. Timesheet Details: Detailed time logs and work performed, if billing is time-based
2. Material Specifications: Detailed list of materials used with specifications, if applicable
3. Work Completion Certificate: Signed confirmation of work completion, if required by the work order
4. Rate Card: Applicable rates for different types of services or staff levels
5. Purchase Order Reference: Copy of or reference to the original purchase order
Relevant legal definitions
Work Order
Services
Deliverables
Payment Terms
Due Date
VAT
Client
Service Provider
Work Period
Completion Date
Rate
Business Day
Invoice Date
Purchase Order
Materials
Time Sheet
Approved Hours
Additional Costs
Late Payment Interest
Payment Method
Bank Account Details
Reference Number
Applicable Law
Force Majeure
Working Hours
Overtime
Acceptance Criteria
Change Order
Services
Deliverables
Payment Terms
Due Date
VAT
Client
Service Provider
Work Period
Completion Date
Rate
Business Day
Invoice Date
Purchase Order
Materials
Time Sheet
Approved Hours
Additional Costs
Late Payment Interest
Payment Method
Bank Account Details
Reference Number
Applicable Law
Force Majeure
Working Hours
Overtime
Acceptance Criteria
Change Order
Clauses
Relevant Industries
Professional Services
Construction
IT and Software Development
Manufacturing
Engineering
Consulting
Maintenance Services
Creative Industries
Technical Services
Facility Management
Project Management
Business Services
Relevant Teams
Finance
Accounting
Operations
Project Management
Administration
Client Services
Billing
Tax
Legal
Contract Management
Relevant Roles
Finance Manager
Accounts Receivable Specialist
Project Manager
Business Owner
Financial Controller
Billing Coordinator
Account Manager
Operations Manager
Administrative Assistant
Bookkeeper
Tax Accountant
Service Coordinator
Contract Administrator
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