The Notary Letter of Authorization is a crucial legal instrument in Dutch civil law, primarily used when formal delegation of authority is required for significant legal or business transactions. This document becomes necessary when an individual or entity needs to authorize another party to act on their behalf, particularly for matters requiring notarial intervention under Dutch law. Common scenarios include real estate transactions, corporate proceedings, or when the grantor is unable to be physically present for important legal actions. The document must be executed before a Dutch civil law notary, who verifies the identities of the parties and ensures the grantor understands the scope of powers being granted. The notary's involvement provides the document with enhanced legal certainty and authenticity, making it acceptable for both domestic and international use (subject to appropriate legalization procedures).
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1. Place and Date: Location and date of execution of the notarial authorization
2. Notary Identification: Full identification of the notary, including name, title, and office location
3. Grantor Details: Complete identification of the person granting the authorization, including full name, date of birth, address, and ID verification details
4. Attorney-in-Fact Details: Complete identification of the person being authorized to act, including full name, date of birth, and address
5. Scope of Authority: Clear and specific description of the powers being granted and actions the attorney-in-fact is authorized to perform
6. Duration: Specification of the time period for which the authorization is valid
7. Notarial Declaration: Formal statement by the notary confirming the execution of the document and verification of identities
8. Signatures: Space for signatures of the grantor, attorney-in-fact (if required), and notary, with official seal
1. Substitution Power: Section granting the attorney-in-fact the power to delegate authority to others, included when such delegation might be necessary
2. Revocation of Prior Powers: Section revoking any previous powers of attorney, included when replacing existing authorizations
3. Compensation Terms: Details of any compensation to be paid to the attorney-in-fact, included when the service is not gratuitous
4. Foreign Usage Declaration: Special declarations required for use of the power of attorney abroad, included when international use is intended
5. Limitation of Powers: Specific restrictions or limitations on the attorney-in-fact's authority, included when certain actions are to be excluded
1. Copy of Grantor's ID: Certified copy of the grantor's identification document
2. Certificate of Good Standing: If the grantor is a company, proof of its legal status and authority to grant the power
3. Apostille: Authentication certificate for international use, when required
4. Certified Translations: Official translations of the document if intended for use in non-Dutch speaking jurisdictions
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