The Authorised Signatory Letter is a crucial document in Dutch corporate governance that enables organizations to delegate signing authority to specific individuals. This delegation is essential for operational efficiency and business continuity, particularly in situations where the statutory directors cannot personally sign all documents. The document must comply with Dutch legal requirements, including the Dutch Civil Code and Commercial Register Act, and typically requires registration with the Chamber of Commerce (Kamer van Koophandel). It's commonly used when new officers join an organization, during temporary assignments, or for specific projects requiring dedicated signing authority. The letter includes detailed information about the authorized person, the scope of their authority, any limitations, and the duration of the authorization.

1. Letter Header: Company letterhead including full legal name, registration number, and registered address

2. Date and Reference: Current date and any reference number for the authorization

3. Subject Line: Clear indication that this is an Authorization Letter for Signatory Powers

4. Authorizing Entity Details: Full details of the company/organization granting the authority, including registration numbers and address

5. Authorized Person Details: Complete information about the person being authorized, including full name, date of birth, position, and identification details

6. Scope of Authority: Clear description of the signing powers being granted, including any monetary limits or specific transaction types

7. Duration: Validity period of the authorization, including start date and end date if applicable

8. Formal Declaration: Official statement of authorization using appropriate legal language

9. Execution Block: Space for signature of authorized representative(s) of the company granting the authority