Invoice Voucher for the Netherlands

Invoice Voucher Template for Netherlands

A Dutch Invoice Voucher is a formal financial document that serves as both an invoice and a payment record under Dutch law. It must comply with the Dutch VAT Act (Wet op de omzetbelasting 1968) and related financial regulations. The document includes mandatory elements such as company details, VAT numbers, clear description of goods or services, applicable tax rates, and payment terms. It serves as a legal proof of transaction and is required for tax administration and accounting purposes in the Netherlands, meeting both Dutch and EU regulatory requirements for financial documentation.

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What is a Invoice Voucher?

The Invoice Voucher is a critical financial document used in Dutch business transactions to formalize the payment obligations and serve as an official record for tax and accounting purposes. Under Dutch law, this document type must include specific elements required by the VAT Act and related financial regulations. The Invoice Voucher combines the functions of an invoice and a payment record, making it particularly useful for businesses operating in the Netherlands that need to maintain clear financial records and comply with Dutch tax authorities. It includes essential information such as company details, tax numbers, payment terms, and transaction specifics, serving as a legally valid document for both commercial and tax purposes. This document type is commonly used across various business sectors and is essential for maintaining proper financial records in accordance with Dutch accounting standards and EU regulations.

What sections should be included in a Invoice Voucher?

1. Invoice Header: Company details including legal name, address, registration numbers, VAT number

2. Invoice Reference: Unique invoice number, date of issue, and any relevant reference numbers

3. Client Information: Client's legal name, address, VAT number, and any reference numbers

4. Service/Product Details: Clear description of goods/services provided, including quantities and unit prices

5. Financial Summary: Subtotal, VAT calculations, and total amount due in EUR

6. Payment Terms: Due date, payment methods, and bank account details

7. Legal Notices: Required legal statements under Dutch law including VAT reverse charge if applicable

What sections are optional to include in a Invoice Voucher?

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order

2. Delivery Details: Include for goods-based invoices with shipping information

3. Project References: Include when the invoice relates to specific project work

4. Discount Information: Include when special discounts or promotional rates apply

5. Contact Information: Include specific department or person contact details when needed

What schedules should be included in a Invoice Voucher?

1. Timesheet Appendix: Detailed breakdown of time-based services when applicable

2. Specification Sheet: Detailed product specifications or service descriptions when the main invoice requires supplementary detail

3. Rate Card: Breakdown of different rates applied when multiple service types are involved

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant Industries

Professional Services

Retail

Manufacturing

Construction

Technology

Consulting

Healthcare

Education

Wholesale Trade

Logistics

Real Estate

Financial Services

Relevant Teams

Finance

Accounting

Procurement

Administration

Tax

Treasury

Accounts Payable

Accounts Receivable

Financial Control

General Ledger

Relevant Roles

Financial Controller

Accounts Payable Manager

Accounts Receivable Manager

Bookkeeper

Accountant

Finance Manager

Tax Specialist

Procurement Officer

Office Manager

Financial Administrator

Business Owner

Finance Director

Billing Coordinator

Treasury Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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