Intent To Return To Work Letter for the Netherlands

Intent To Return To Work Letter Template for Netherlands

A formal document used in the Netherlands that outlines the terms and conditions for an employee's return to work following an absence, whether due to illness, injury, or other circumstances. This document complies with Dutch employment law, particularly the Wet Verbetering Poortwachter, and details the agreed-upon return date, any workplace accommodations, modified duties, phased return schedule if applicable, and support measures. It serves as a written agreement between the employer and employee, ensuring clear communication and compliance with legal requirements while supporting a successful workplace reintegration.

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What is a Intent To Return To Work Letter?

The Intent To Return To Work Letter is a crucial document in Dutch employment practice that formalizes the arrangements for an employee's return to work following an absence. It is typically used when an employee is ready to resume work after sick leave, disability leave, or extended absence, and needs to be aligned with the requirements of the Dutch Working Conditions Act and Gatekeeper Improvement Act. The document serves multiple purposes: it confirms the return date and conditions, outlines any workplace modifications or accommodations, establishes a clear communication framework, and ensures compliance with legal obligations for both employer and employee. This letter forms part of the formal documentation required under Dutch law for proper workforce reintegration and may be particularly important in cases where the UWV (Employee Insurance Agency) is involved in monitoring the return-to-work process.

What sections should be included in a Intent To Return To Work Letter?

1. Letter Header: Company letterhead, date, and reference number

2. Employee Information: Full name, employee ID, position, and department of the employee

3. Confirmation of Return: Clear statement of the intended return date and capacity (full-time/part-time)

4. Work Arrangements: Specific details about working hours, location, and any modified duties

5. Support Measures: Overview of workplace accommodations or adjustments to be provided

6. Follow-up Process: Schedule for review meetings and ongoing support evaluation

7. Closing: Signature lines for both employer and employee acknowledgment

What sections are optional to include in a Intent To Return To Work Letter?

1. Medical Clearance Reference: Include when return to work follows medical leave and requires doctor's approval

2. Phased Return Schedule: Include when the employee will return through a gradual build-up of hours or duties

3. Special Equipment Requirements: Include when specific workplace adaptations or equipment are needed

4. Training/Reorientation Plan: Include when the employee requires refresher training or new skill development

5. Performance Expectations: Include when modified performance metrics or goals need to be established

What schedules should be included in a Intent To Return To Work Letter?

1. Schedule A: Phased Return Timeline: Detailed week-by-week schedule of increasing hours or responsibilities

2. Schedule B: Workplace Modifications: Specific list of workplace adjustments and equipment to be provided

3. Schedule C: Medical Restrictions: Summary of relevant work restrictions provided by medical professional

4. Appendix 1: Return to Work Checklist: Checklist for both employer and employee to ensure all necessary steps are completed

5. Appendix 2: Contact Information: List of relevant contact persons (HR, supervisor, occupational health provider)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Letter of Intent

Cost

Free to use
Relevant Industries

Healthcare

Manufacturing

Financial Services

Technology

Retail

Education

Construction

Professional Services

Public Sector

Transportation

Hospitality

Energy

Telecommunications

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Operations

Occupational Health

Employee Relations

Compliance

Management

Administration

Health and Safety

Relevant Roles

HR Manager

HR Director

HR Business Partner

Occupational Health Manager

Return to Work Coordinator

HR Administrator

Benefits Specialist

Employee Relations Manager

Line Manager

Department Head

Managing Director

Operations Manager

Compliance Officer

Legal Counsel

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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