The Letter of Intent to Renew Service Contract is a crucial document in Dutch business practice, typically used when parties wish to express their commitment to continuing an existing service relationship before the formal renewal agreement is finalized. This document becomes relevant when an existing service contract is approaching its expiration date and the parties intend to continue their business relationship. Under Dutch law, particularly the provisions of the Burgerlijk Wetboek governing service agreements, such letters can create certain legal obligations regarding good faith negotiations, even though they may not bind parties to the final terms. The letter typically includes references to the existing agreement, proposed renewal terms, and any material changes being considered. It serves as a bridge between the current contract period and the renewal, providing both parties with security and clarity about their intentions while the formal renewal is being prepared.

1. Letter Header: Company letterhead, date, recipient's address and reference details

2. Subject Line: Clear indication that this is a Letter of Intent to Renew [Specific Service] Contract

3. Opening Reference: Reference to the existing service contract, including original contract date and current expiration date

4. Statement of Intent: Clear expression of the intention to renew the service contract

5. Current Relationship Value: Brief acknowledgment of the successful ongoing business relationship

6. Proposed Renewal Terms: Key terms for the renewal, including proposed duration

7. Timeline: Proposed timeline for finalizing the renewal agreement

8. Closing: Standard letter closing with signature block and contact information