The Notice of Intent to Vacate Apartment is a crucial document in Dutch residential tenancy law, designed to formally initiate the lease termination process. This document is required whenever a tenant plans to end their rental agreement in the Netherlands, typically requiring at least one month's notice as per Dutch Civil Code Book 7. The notice must include specific details such as the property address, intended vacancy date, and tenant contact information. It serves multiple purposes: legal compliance with Dutch housing regulations, protection of tenant rights, and practical coordination of the move-out process. The document is particularly important in the Netherlands' highly regulated rental market, where proper documentation and adherence to legal procedures are essential for both tenants and landlords.
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1. Tenant Information: Full legal name and current contact details of the tenant(s)
2. Property Details: Complete address of the rental property, including apartment number if applicable
3. Date: Current date and the intended vacancy date
4. Formal Notice Statement: Clear statement of intention to terminate the lease agreement
5. Lease Reference: Reference to the original lease agreement including its date
6. Final Inspection Request: Request for property inspection and key handover arrangements
7. Forwarding Address: New address for future correspondence and return of security deposit
8. Closing: Formal closing, signature, and contact information for further communication
1. Reason for Vacating: Optional explanation of why the tenant is leaving, if relevant or required by the lease
2. Utility Transfer: Information about utility account transfers or closures, if managed by the tenant
3. Maintenance Issues: Documentation of any existing maintenance issues or damage, if applicable
4. Special Circumstances: Any extraordinary circumstances affecting the move-out (e.g., early termination due to job relocation)
5. Security Deposit Instructions: Specific instructions for the return of the security deposit, if different from the forwarding address
1. Copy of Original Lease: Attachment of the original lease agreement for reference
2. Photo Documentation: Current photos of the property condition (if relevant)
3. Proof of Delivery: Tracking number or delivery confirmation for registered mail service
4. Inventory List: List of any tenant-owned fixtures or improvements that will be removed
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Legal Services
Social Housing
Property Investment
Facility Management
Relevant Teams
Property Management
Leasing Operations
Tenant Relations
Legal Operations
Residential Services
Administrative Support
Facility Operations
Customer Service
Housing Administration
Relevant Roles
Property Manager
Leasing Agent
Tenant Relations Coordinator
Housing Officer
Real Estate Administrator
Legal Counsel
Facility Manager
Residential Operations Manager
Tenant Services Representative
Housing Association Manager
Property Administrator
Lease Administrator
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