The Intent To Return To Work Letter is a crucial document in Canadian employment practice that facilitates and formalizes an employee's return to the workplace after an extended absence. This document is typically required when an employee is returning from medical leave, disability leave, parental leave, or other extended absences, and needs to be compliant with both federal and provincial employment standards, human rights legislation, and workplace safety regulations. The letter serves multiple purposes: it documents the agreed-upon return date and conditions, outlines any workplace accommodations or modified duties, establishes clear expectations for both parties, and helps ensure a smooth transition back to work. It's an essential tool for risk management and maintaining clear communication between employer and employee, while also providing documentation for legal and insurance purposes.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee
2. Opening Statement: Confirmation of receipt of employee's intent to return and/or medical clearance
3. Return Date: Clear statement of the agreed-upon return to work date
4. Position Details: Confirmation of the role and department the employee will return to
5. Work Schedule: Specification of working hours and days upon return
6. Next Steps: Clear outline of any required actions before or upon return
7. Contact Information: Details of whom to contact for questions or concerns
8. Closing: Professional closing statement, signature lines for relevant parties
1. Accommodation Details: Include when specific workplace accommodations have been approved based on medical recommendations
2. Gradual Return Plan: Include when a phased return to work has been agreed upon, detailing the progression of hours/duties
3. Medical Requirements: Include when ongoing medical documentation or assessments are required
4. Modified Duties: Include when the employee will return to modified or alternative duties
5. Benefits Status: Include when there are changes or updates to benefits coverage upon return
6. Return-to-Work Meeting: Include when a formal return-to-work meeting needs to be scheduled
1. Schedule A - Gradual Return Schedule: Detailed timeline of the phased return to work, if applicable
2. Schedule B - Accommodation Plan: Detailed description of workplace accommodations and modifications
3. Schedule C - Medical Clearance Form: Copy of the medical clearance certificate or return to work authorization
4. Schedule D - Modified Duties Description: Detailed description of modified job duties and responsibilities
Relevant legal definitions
Return Date
Regular Duties
Modified Duties
Essential Duties
Workplace Accommodations
Gradual Return Plan
Full Duty Hours
Modified Schedule
Medical Clearance
Functional Limitations
Return-to-Work Coordinator
Supervising Manager
Pre-disability Position
Alternative Position
Work Restrictions
Medical Provider
Occupational Health Provider
Regular Work Schedule
Transitional Work Period
Accommodation Plan
Regular Duties
Modified Duties
Essential Duties
Workplace Accommodations
Gradual Return Plan
Full Duty Hours
Modified Schedule
Medical Clearance
Functional Limitations
Return-to-Work Coordinator
Supervising Manager
Pre-disability Position
Alternative Position
Work Restrictions
Medical Provider
Occupational Health Provider
Regular Work Schedule
Transitional Work Period
Accommodation Plan
Clauses
Relevant Industries
Healthcare
Manufacturing
Retail
Financial Services
Technology
Education
Construction
Professional Services
Public Sector
Transportation
Mining
Hospitality
Telecommunications
Energy
Relevant Teams
Human Resources
Occupational Health and Safety
Employee Relations
Benefits Administration
Legal
Operations
Disability Management
Labor Relations
Compliance
Medical Services
Relevant Roles
HR Manager
HR Director
Return to Work Coordinator
Employee Relations Manager
Benefits Administrator
Occupational Health Manager
HR Business Partner
Department Manager
Operations Manager
Disability Management Specialist
Health and Safety Coordinator
HR Compliance Officer
Employee Relations Specialist
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