The Grant Letter of Interest (LOI) is a crucial preliminary document in the Canadian grant-making landscape, used when a funding organization wishes to formally indicate their interest in supporting a project or initiative, while maintaining certain conditions and requirements that must be met before final approval. This document is particularly relevant in situations where detailed due diligence, formal applications, or additional documentation will be required before final grant approval. The LOI serves multiple purposes: it helps recipients secure preliminary commitment for funding, enables them to proceed with planning or secure additional resources, and outlines the basic terms and conditions that will need to be met. Common in both government and private sector grant-making in Canada, it must comply with federal and provincial grant administration laws, financial regulations, and specific sector requirements. The document typically precedes more detailed grant agreements and helps establish clear expectations and timelines for both parties.

1. Letterhead and Date: Official letterhead of the granting organization and current date

2. Recipient Information: Full name and address of the grant recipient organization or individual

3. Project Identification: Clear identification of the project or initiative for which grant funding is being considered

4. Grant Amount: Proposed grant amount or range being considered

5. Purpose: Brief description of the intended use of the grant funds

6. Key Conditions: Primary conditions that must be met before formal grant approval

7. Timeline: Expected timeline for formal application process and decision-making

8. Next Steps: Clear outline of what the recipient needs to do to proceed

9. Contact Information: Relevant contact person(s) for follow-up questions and submission

10. Signature Block: Authorized signatory information and signature line