The Supplier Reference Letter is a critical business document in the Nigerian commercial landscape, where formal supplier verification is often a prerequisite for business relationships. This document is typically required when suppliers are bidding for new contracts, registering with large organizations, or participating in tender processes. The letter carries legal weight under Nigerian contract law and must be truthful to avoid issues of misrepresentation. It provides essential information about the supplier's performance, reliability, and business conduct, drawn from direct experience of working with them. The document should be issued on company letterhead and signed by authorized personnel, containing specific details about the business relationship while maintaining appropriate confidentiality. Common uses include vendor pre-qualification, tender submissions, and banking facility applications.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Addressee Details: 'To Whom It May Concern' or specific recipient details
3. Introduction: Confirmation of the purpose of the letter and the capacity to provide the reference
4. Relationship Context: Duration and nature of business relationship with the supplier
5. Scope of Supply: Description of products/services provided by the supplier
6. Performance Assessment: Evaluation of supplier's reliability, quality, and delivery performance
7. Payment History: Confirmation of payment terms adherence and financial reliability
8. Closing Statement: Willingness to provide additional information and contact details
9. Signature Block: Name, position, and signature of authorized representative
1. Project Details: Specific details of notable projects or contracts - include when supplier has worked on significant projects
2. Quality Certifications: Mention of relevant quality certifications or compliance standards - include when supplier has notable certifications
3. Transaction Volume: Scale or value of business relationship - include when specifically requested or particularly impressive
4. Innovation/Special Achievements: Notable innovations or achievements - include when supplier has demonstrated exceptional performance
5. HSE Performance: Health, Safety and Environmental performance - include for industries where HSE is critical
6. Local Content Compliance: Compliance with Nigerian local content requirements - include for relevant industries like oil & gas
1. Transaction History Summary: Optional appendix showing history of major transactions or projects - attach if detailed evidence of relationship is required
2. Performance Metrics: Optional appendix with detailed performance statistics - attach if quantitative assessment is requested
3. Quality Certificates: Copies of relevant quality certificates mentioned in the letter - attach when certification verification is important
4. Project Completion Certificates: Copies of completion certificates for major projects - attach when project verification is needed
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